[00:00:01]
>> [BACKGROUND] EVERYBODY HERE?
>> WE'LL CALL THE 07:00 MEETING TO ORDER.
CITY COUNCIL WILL NOW RECESS TO THE CITY CITY COUNCIL CONFERENCE ROOM TO CONDUCT
[EXECUTIVE SESSION]
A CLOSED SESSION UNDER A REAL PROPERTY RELATIVE TO DELIBERATION OF THE PURCHASE, EXCHANGE, LEASE, SALE, OR VALUE OF REAL PROPERTY.UNDER SECTION 551072 OF THE TEXAS GOVERNMENT CODE.
B, CONFERENCE WITH THE CITY MANAGER AND THE STAFF TO DISCUSS DELIBERATE FINANCIAL OR COMMERCIAL INFORMATION RECEIVED FROM BUSINESS PROSPECTS.
CITY SEEKS TO HAVE LOCATE STARE, EXPANDING THE CITY UNDER SECTION 551072 OF THE TEXAS GOVERNMENT CODE, AND WE'LL RECONVENE HERE IN ABOUT 30 MINUTES TO TAKE ANY NECESSARY ACTION.
COUNCIL, RETURNING FROM AN EXECUTIVE SESSION THAT BEGAN AT 7:00.
MR. ROMOLO, ANY ACTION OF THE COUNCIL AS A RESULT OF THE EXECUTIVE SESSION?
>> ALL RIGHT. SO WE'LL CALL THE 7:30 MEETING TO ORDER ASK YOU TO RISE FOR THE INVOCATION.
[2. Invocation: Doug Page, Pastor at First Baptist Church]
DOUG PAGE, THE PASTOR OF THE FIRST BAPTIST CHURCH.POSTING OF THE COLORS AND THE PLEDGES OF ALLEGIANCE.
LEGENDARY BOY SCOUT GROUP SEVEN.
>> FATHER GOD, WE ARE GRATEFUL THAT YOU ARE GOOD.
YOU ARE TRUSTWORTHY. WE THANK YOU FOR THIS COUNCIL, FOR OUR CITY LEADERS.
WE PRAY FOR YOUR FAVOR, YOUR BLESSING, AND MOST OF ALL THAT YOU WILL RECEIVE THE GLORY FOR WHAT IS DONE.
WE TRUST YOU, WE LOVE YOU, AND WE THANK YOU.
[3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7]
>> [INAUDIBLE] PLEASE JOIN ME IN THE PLEDGE OF ALLEGIANCE.
RETURNED TO POST, CO-GUARD BE ON YOURS SITS.
>> THANK YOU BROTHER PAGE AND TROOPS SEVEN.
[CITIZEN COMMENTS]
WE'LL BEGIN THE MEETING WITH CITIZEN COMMENTS.PERSONS NOT SCHEDULED ON THE AGENDA MAY ADDRESS THE CITY COUNCIL ON OUR CITIZEN COMMENTS OR ANY OTHER AGENDA ITEM BY COMPLETING A CITIZEN APPEARANCE REQUEST FORM FROM THE CITY SECRETARY.
>> ALL RIGHT. A MEMBER OF THE PUBLIC MAY ADDRESS THE COUNCIL REGARDING AN ITEM ON THE AGENDA EITHER BEFORE OR DURING THE COUNCIL'S CONSIDERATION OF THE ITEM.
UPON RECOGNIZING RECOGNITION BY THE MAYOR OR THE CONSENT OF THE COUNCIL, CITIZENS WILL HAVE THREE MINUTES TO ADDRESS THE COUNCIL IN THE TOPIC OF THEIR CHOICE.
IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, THE COUNCIL IS RESTRICTED IN DISCUSSING OR TAKING ANY NECESSARY ACTION.
WOULD YOU INTRODUCE THE SPEAKER THEN.
>> SALIDA SAYED, 675 SAPPHIRE CIRCLE IN COLLEYVILLE.
SORRY IF I MISPRONOUNCED YOUR NAME.
>> ACTUALLY, YOU PRONOUNCE IT CORRECTLY.
GOOD EVENING, MAYOR AND COUNCIL.
MY NAME IS SALIDA SAYED 6075 SAPPHIRE CIRCLE, NORTH COLLE.
I'M A COLLEYVILLE RESIDENT FOR OVER 10 YEARS, AND TODAY I'M HERE FOR THE FIRST TIME AND WOULD LIKE TO INTRODUCE MYSELF TO YOU AND TO THE CITY OF GRAPEVINE.
BY EDUCATION, I HAVE A MECHANICAL ENGINEERING DEGREE, AND IT'S BEEN OVER 20 YEARS.
I AM THE MEMBER OF PRESTIGIOUS ORGANIZATIONS
[00:05:01]
LIKE AMERICAN SOCIETY OF MECHANICAL ENGINEERS, ASME, SOCIETY OF AMERICAN ENGINEERS, SAE.I USED TO WORK FOR THE CITY OF DALLAS IN THE DEPARTMENT OF TRINITY WATERSHED MANAGEMENT.
CURRENTLY, IT'S DALLAS UTILITY SERVICES.
OVER THE YEARS, I VOLUNTEER FOR SEVERAL BOARDS AND COMMISSION IN CITY OF COLLEYVILLE, LIKE ARCHITECTURAL REVIEW COMMISSION, ZONING BOARD OF ADJUSTMENT, SIGN BOARD OF APPEALS.
IN FACT, CURRENTLY I'M VOLUNTEERING FOR METROPOLITAN COURT SINCE 2017 AND COUNCIL MEMBER LEON IS WITH ME FOR LIKE SEVERAL YEARS ON THAT BOARD AND PLANNING AND ZONING COMMISSION FOR COLLEYVILLE SINCE 2019.
I WAS ALSO ONE OF THE MEMBER OF TERRAN COUNTY APPRAISAL REVIEW BOARD FOR ONE TERM, THAT IS TWO YEARS FOR YEAR 2019 AND 2020.
WITH THE NEW APPROVAL OF HB2 BILL BY THE STATE OF TAXES THAT WAS PASSED LAST NOVEMBER, AND THAT CREATES THREE NEW OPPORTUNITIES FOR THE ELECTED OFFICIAL SEATS ON COUNTY BOARD, COUNTY APPRAISAL DISTRICT WITH THE POPULATION OF OVER 75,000.
OUR CURRENT COUNTY HAS BRAND NEW SEATS FOR APPRAISAL DISTRICT BOARD MEMBERS.
I SAW IT AS OPPORTUNITY FOR ME AND I APPLIED FOR THAT.
I'M RUNNING FOR TAD BOARD FOR PLACE ONE AND IT'S AT LARGE FOR THE WHOLE TAD COUNTY.
I APPLIED LAST FRIDAY AND I JUST ANNOUNCING IN THIS COUNCIL FOR THE FIRST TIME, I'M LOOKING FORWARD TO SEE YOU GUYS DURING THE POLLS AND YOUR SUPPORT AND YOUR VOTE FOR ME. THANK YOU VERY MUCH.
>> THANK YOU VERY MUCH. ANYONE ELSE?
>> THAT COMPLETES THE CITIZEN COMMENTS.
THEN WE HAVE SEVERAL PRESENTATIONS TO FOLLOW.
[5. GRACE Chief Executive Officer Rebecca Cox to provide a report on GRACE services.]
THE FIRST IS A PRESENTATION BY CHIEF EXECUTIVE OFFICER, REBECCA COX, GIVING THE REPORT, GRACE SERVICES. REBECCA?>> OKAY. WELL, FIRST I WOULD LIKE TO SAY THANK YOU FOR ALLOWING ME TO COME BEFORE YOU AND TALK ABOUT GRACE.
I APPRECIATE BEING ABLE TO AND JUST HIGHLIGHT SOME OF THE WONDERFUL THINGS THAT WENT ON IN THE LAST FISCAL YEAR FOR US AND THE CITY OF GRAPEVINE.
GRACE IN ACTION. A LITTLE BIT ABOUT WHAT WE DO THROUGH HOUSING STABILITY.
WE HAD 361 FAMILIES THAT FOUND OR RETAINED HOUSING SECURITY THROUGH GRACE THIS LAST FISCAL YEAR.
ADDITIONALLY, WE HAD 679 FAMILIES WHO MAINTAINED THEIR ELECTRICITY IN THEIR HOMES THAT WERE AT RISK OF LOSING THAT SO THEY COULD STAY WARM OR COOL IN THEIR HOMES THROUGH OUR GRACE UTILITY AID.
GRACE AND ACTION THROUGH HEALTH CARE, WE HAD 5,601 PATIENT VISITS FOR UNDERINSURED OR UNINSURED INDIVIDUALS WITHOUT A MEDICAL HOME.
ABOUT 50-60% OF OUR FOLKS THAT COME THROUGH HAVE DIABETES, THINGS LIKE THAT, THAT THEY NEED ONGOING MEDICAL CARE.
WITHOUT THAT, THEY'RE IN AND OUT OF EMERGENCY ROOM.
THIS IS HUGE FOR OUR COMMUNITY TO BE ABLE TO HAVE A MEDICAL HOME FOR INDIVIDUALS THAT ARE IN THAT SITUATION.
TO THAT END, WE HAD 739 SPECIALIZED HEALTH CARE CLINICS FOR SOME OF THOSE SPECIALIZED NEEDS THAT WE ARE ABLE TO SEE THROUGH OUR GRACE CLINIC.
ALSO, OF COURSE, WE HAVE OUR PANTRY.
WE HAD 11,129 VISITS TO THE GRACE PANTRY, FILLING OUR FAMILIES, OUR LOCAL FAMILIES HOMES WITH FOOD SO THEY COULD PROVIDE FOR THEIR FAMILIES IN THAT WAY.
WHEN YOU EQUATE THAT TO DOLLAR AND CENTS, THAT'S ABOUT $940,000 WORTH OF NUTRITION PROVIDED TO COMMUNITY FAMILIES THROUGH OUR GRACE PANTRY.
LAST ONE ON LEASE, GIVING GRACE TO OUR CHILDREN.
WE HAVE OUR CHRISTMAS AND SUMMER PROGRAMS. WE HAD 3,394 PEOPLE HAVE A MERRIER CHRISTMAS WITH GRACE, CHRISTMAS COTTAGE, AND 34,265 MEALS SERVED OVER THE SUMMER TO MAKE SURE ALL OF OUR KIDS HAD A HUNGER FREE SUMMER BREAK.
IN TOTAL OF ALL THE SERVICES WE PROVIDE THROUGH PANTRY, OUR MEDICAL CLINIC, OUR CHILDREN'S SERVICES, AND OUR HOUSING SECURITY AND UTILITY ASSISTANCE, WE HAD 10,301 INDIVIDUALS SERVED AND THAT'S ALL COMBINED.
OVER 100,000 ABOUT 104,621 SERVICE UNITS PROVIDED THROUGHOUT THE YEAR.
[00:10:07]
THAT IS ALL OFFICIAL THAT I HAD TO PRESENT.I JUST, AGAIN, WANTED TO SAY THANK YOU.
WE COULDN'T DO THAT WITHOUT THIS COUNCIL AND THE MAYOR'S SUPPORT, SO WE REALLY APPRECIATE THE SUPPORT OF GRACE AND WHAT WE'RE ABLE TO DO TOGETHER IN THE CITY OF GRAPEVINE.
>> WOULD YOU MAKE SURE THAT WE GET THIS POWERPOINT EMAILED TO MS. BRUNO?
>> OKAY. THANK YOU FOR ALL THE WORK YOU GUYS DO.
>> REBECCA, A QUICK QUESTION. WHAT'S THE BIGGEST CHALLENGE FOR 2024 IN YOUR MIND?
>> I THINK THE BIGGEST CHALLENGE, WE SAW ABOUT A 40% INCREASE OF NEED FROM LAST YEAR TO THIS YEAR THAT I JUST REPORTED ON.
WE'VE ONLY SEEN THAT INCREASE.
I KNOW WHEN I GO TO THE GROCERY STORE, I'M ASTOUNDED AT THE PRICES, AND I START PUTTING BLUEBERRIES BACK BECAUSE I'M LIKE, YOU WANT HOW MUCH FOR BLUEBERRIES? IMAGINE IF THAT WAS DIAPERS OR FORMULA THAT YOU HAD TO MAKE THAT DECISION WITH NOT BLUEBERRIES.
I THINK MEETING THAT GROWING NEED AND CONTINUING TO DO THE INDIVIDUALIZED SERVICE THAT WE DO TOWARDS SELF SUFFICIENCY FOR EVERY FAMILY THAT COMES THROUGH THE DOOR, WHILE SEEING TENFOLD 40 FOLD FAMILIES ASKING FOR THAT SAME SERVICE, I THINK IS GOING TO BE OUR BIGGEST CHALLENGE.
>> THANK YOU VERY MUCH. NEXT WE HAVE A REPORT
[6. City Manager Bruno Rumbelow and Market Research Manager Steven Jones to provide a report on the 2023 Christmas Capital of Texas. ]
FROM OUR CITY MANAGER AND MARKET RESEARCH MANAGER, STEVE JONES, ON THE CHRISTMAS CAPITAL OF LAST YEAR. BRUNO.>> THANK YOU, YOUR HONOR. IF WE COULD START WITH STEPHEN, THAT WOULD BE GREAT.
THEN I'LL JUST FILL IN A COUPLE OF COMMENTS AT THE END, YOUR HONOR.
>> GOOD EVENING. THANKS SO MUCH FOR INVITING ME.
WE'RE GOING TO GO THROUGH A LOT OF DATA.
I'M GOING TO TRY TO MOVE QUICKLY BECAUSE I KNOW WE ALL HAVE A LOT OF THINGS TO DO AND I WANT TO HONOR YOUR TIME.
BRUNO, I THINK YOU WERE SUPPOSED TO WALK THEM THROUGH THESE DOTS, BUT THAT'S ALL RIGHT.
WE HAD A COUPLE OF ONGOING EFFORTS TO MAKE SURE THAT THE CITY IS PREPARED FOR THE CHRISTMAS CAPITAL OF TEXAS SEASON.
WE KNOW IT'S A REALLY BIG AND IMPORTANT SEASON.
I'M GOING TO DIVE INTO THE NUMBERS SPECIFICALLY THAT BACK THAT UP.
SO BEFORE WE EVEN START LOOKING AT THE DATA, I WANT TO MAKE SURE THAT WE MAKE NOTE OF THE CHANGES THAT COUNCIL HAS OVERSEEN OVER THE LAST FEW YEARS TO MAKE SURE THAT THIS IS A SAFE AND ENJOYABLE TIME OF THE YEAR FOR EVERYBODY.
WE'VE INCREASED PLACEMENT OF STAFF AT RAILROAD CROSSINGS, INCREASED THE PRESENCE OF PUBLIC SAFETY OFFICERS WITHIN THE CHRISTMAS CAPITAL OF TEXAS EVENT AREA, ADDED FIRE LANES ON THE SIDE STREETS FOR ENHANCED EMERGENCY ACCESS, AND DURING HIGH PEAK TRAFFIC TIMES, WE'RE CONVERTING THAT ON-STREET PARKING TO PEDESTRIAN FRIENDLY BARRICADED WALKWAYS.
THOSE ARE ALL IMPORTANT THINGS TO DO.
AS WE DIVE INTO THE DATA, I WANT TO MAKE SURE THAT WE'RE STARTING BIG, GETTING SMALL.
THE FIRST THING I'M GOING TO SHOW YOU HERE IS A BASELINE FROM 2023.
THIS IS THE AVERAGE VISITOR NUMBERS THROUGHOUT THE SPAN OF THE LAST YEAR.
THAT BLACK LINE AT 0% WOULD BE A NORMAL AVERAGE DAY IN GRAPEVINE.
ANYTHING BELOW THAT IS A SLOW DAY, ANYTHING ABOVE IT IS A FAST DAY.
IF YOU'RE WONDERING WHAT THAT DIP IS, THAT'S THE WEEK OF JANUARY 30TH THROUGH FEBRUARY 2ND WHEN EVERYTHING FROZE AND NOBODY WANTED TO BE ANYWHERE.
[LAUGHTER] YOU'LL NOTICE A COUPLE OF PEAKS HERE.
THAT FIRST LITTLE BOP ABOVE THE AVERAGE WOULD BE SPRING BREAK.
THEN THERE'S A SUSTAINED LONG SEASON IN THE SUMMER WHERE WE'RE GETTING MORE VISITOR TRAFFIC THAN USUAL, AND THEN THE MOST NOTABLE WOULD BE THAT DOUBLE CAMEL HUMP THERE AT THE END.
THAT FIRST SPIKE IN NOVEMBER WOULD BE THE WEEK OF THE CAROL OF LIGHTS, WHICH, OF COURSE, IS ALSO THE WEEK OF BLACK FRIDAY AND SMALL BUSINESS SATURDAY, BOTH VERY IMPORTANT DATES HERE IN THE CITY.
THEN YOU SEE A LITTLE BIT OF A REGRESSION AND THEN A VERY STEADY RISE UP THROUGH CHRISTMAS.
OBVIOUSLY WE'RE GOING TO LOSE A FEW FOLKS AFTER CHRISTMAS WHEN IT'S NO LONGER QUITE AS FUN TO COME UP HERE IN YOUR PAJAMAS TO TAKE YOUR FAMILY PICTURES.
WITH THAT IN MIND, I WANT TO LOOK A LITTLE CLOSER AT MAIN STREET ITSELF.
THERE'S TWO CHARTS ON THIS SLIDE.
THE TOP ONE IS GOING TO BE YOUR FOOT TRAFFIC COUNTS THROUGHOUT THE YEAR BY MONTH.
YOU'LL NOTICE WE'RE VERY STEADY FROM JANUARY ALL THE WAY THROUGH THE FALL, AND THEN IN NOVEMBER, WE START TO SEE MORE FOOT TRAFFIC ON MAIN STREET, AND THERE'S A VERY NOTICEABLE SPIKE THERE IN DECEMBER.
THIS IS CLEARLY THE TIME THAT PEOPLE ARE COMING TO VISIT US.
THAT SPIKE IS EVEN MORE OBVIOUS WHEN YOU LOOK AT THE BASELINE TREND OVER THE LAST SEVEN YEARS.
THAT'S THAT SECOND BOTTOM CHART ON THIS SLIDE.
AGAIN, THAT BLACK LINE AT 0% IS YOUR AVERAGE DAY IN GRAPEVINE.
YOU'LL NOTICE THERE IS A NOTICEABLE SPIKE EVERY DECEMBER OVER THE LAST SEVEN YEARS.
I THINK WE ALL KNOW WHAT THAT IS.
THEN A STEADY RISE IN THE YEARS FOLLOWING THAT.
I WILL TELL YOU THAT OF ALL THE SHOPPING CENTER I'VE LOOKED AT IN THE CITY, MAIN STREET IS THE ONE WITH THE MOST PREDOMINANT REBOUND POST COVID.
NO ONE ELSE HAS RECOVERED WITH THE SPEED AND FEROCITY THAT MAIN STREET HAS.
AND YOU'LL NOTICE PARTICULARLY IMPORTANT IN THAT TREND ARE THOSE DECEMBER SPIKES.
[00:15:04]
>> HOW WAS THE MEASUREMENT OF FOOT TRAFFIC ACHIEVED?
>> WE USE A SYSTEM CALLED PLACER.AI, WHICH IS GOING TO PING CELLPHONES ONLY FOR USERS WHO HAVE OPTED INTO HAVING THEIR DATA TRACKED, AND THEN THEY'RE GOING TO USE AN ALGORITHM TO EXTRAPOLATE ESTIMATES BASED ON THOSE NUMBERS.
GREAT QUESTION. I WANT TO LOOK AT THE BUSIEST DAYS IN MAIN STREET LAST YEAR.
WHEN I SAY LOOK AT, I MEAN CHART ON A CALENDAR, BECAUSE THE MAJORITY OF THEM OCCUR FROM NOVEMBER 20TH THROUGH DECEMBER 23RD.
ONLY TWO OF THE 11 BUSIEST DAYS ON MAIN STREET OCCUR OUTSIDE OF THE CHRISTMAS CAPITAL WINDOW.
THEY ARE BOTH SATURDAYS OF MAJOR FESTIVALS, THIRD BUSIEST DAY BEING GREAT FEST, THE EIGHTH BUSIEST DAY BEING MAIN STREET FEST.
EVERY OTHER DAY FALLS WITHIN THAT EVENT WINDOW, AND PARTICULARLY YOU'LL NOTICE THOSE SATURDAYS ARE HUGE DAYS FOR VISITS HERE IN GRAPEVINE.
WE'RE GOING TO DIVE INTO THAT A LITTLE MORE, BUT FIRST I WANT TO POINT OUT THE TWO WEEK DAYS THAT MADE IT ONTO THIS LIST.
THE DATES OF THE CAROL OF LIGHTS AND PARADE OF LIGHTS, BOTH PULLING IN A WHOLE LOT OF VISITORS EVEN THOUGH IT'S NOT A WEEKEND, IT'S NOT NECESSARILY A CONVENIENT TIME TO COME AND VISIT US HERE IN THE CHRISTMAS CAPITAL.
AS WE LOOK CLOSER AT FOOT TRAFFIC PATTERNS HERE IN GRAPEVINE, I DO WANT TO CALL YOUR ATTENTION TO THE FACT THAT SATURDAYS ARE ESSENTIAL FOR SUCCESS.
THIS IS VISITOR TRAFFIC ACROSS THE ENTIRETY OF LAST YEAR.
A QUARTER OF VISITORS TO MAIN STREET CAME ON A SATURDAY, AND ALMOST HALF CAME ON FRIDAY AND SATURDAY COMBINED.
THOSE TWO WEEKEND DAYS ARE INCREDIBLY IMPORTANT FOR US, AND WHEN YOU BREAK IT DOWN BY HOUR OF ARRIVAL, YOU START TO SEE A REALLY INTERESTING TREND BETWEEN PEOPLE ARRIVING DURING THE HOLIDAY SEASON AND PEOPLE AVERAGED OVER THE YEAR.
THE BLACK LINE ON THAT BOTTOM CHART IS YOUR AVERAGE TIME OF ARRIVAL, THE PURPLE LINE WOULD BE YOUR TIME OF ARRIVAL AVERAGED OUT FOR EVERYONE NOT VISITING US DURING THE HOLIDAY SEASON, AND THAT RED LINE, WITH THE EXTREME JUMP IN THE 06:00-09:00 HOUR, IS PEOPLE WHO COME TO VISIT US IN LATE NOVEMBER AND DECEMBER.
THERE'S A MARKED SHIFT IN THE PERCENTAGE OF PEOPLE WHO ARE VISITING GRAPEVINE AND MAIN STREET IN PARTICULAR IN THOSE LATE EVENING HOURS.
I THINK SPECIFICALLY BECAUSE OF THE WORK THAT OUR PARKS DEPARTMENT DOES TO MAKE MAIN STREET A REALLY WONDERFUL PLACE TO COME AND EXPERIENCE CHRISTMAS.
I DON'T KNOW IF YOU'VE EVER TRIED TO LOOK AT CHRISTMAS LIGHTS UNDER THE SUN, THEY'RE NOT NEARLY AS EXCITING AS WHEN IT HAS SET.
ABOUT 30% OF ALL OF OUR VISITS ARRIVE IN THAT THREE-HOUR WINDOW.
I DO WANT TO POINT OUT THAT THOSE NUMBERS PROBABLY ARE SKEWED BY THE DRONE SHOWS, WHICH I'M SURE IS WHAT'S ON EVERYONE'S MIND AS I DIVE INTO THESE SPECIFICS.
YOU'LL SEE ON THIS MAP, WE DREW A CUSTOM POLYGON AROUND THE HISTORIC DISTRICT WITH THE HELP OF THE PARKS AND REC DEPARTMENT.
THOSE ARE THE PLACES WE ASSUMED FOLKS WOULD EITHER BE PARKING OR STATIONING THEMSELVES TO WATCH THE DRONE SHOWS OR PARTICIPATE IN SOME OF OUR CHRISTMAS CAPITAL EVENTS.
AS WE LOOK CLOSER, I WANT TO KNOW THAT WE SUBDIVIDED THAT INTO A NORTHERN AND SOUTHERN ZONE.
OBVIOUSLY, THE DRONE SHOWS TOOK PLACE IN TWO DIFFERENT LOCATIONS THIS YEAR, ONE HERE AT CITY HALL AND TWO ON THE SOUTH SIDE OF MAIN STREET IN PEACE PLAZA.
THAT NORTHERN SECTION IS GOING TO COME INTO PLAY WHEN WE'RE LOOKING AT THE DECEMBER 9TH SHOW.
ON DECEMBER 2ND AND 16TH, WE'RE GOING TO BE LOOKING PREDOMINANTLY AT THAT SOUTHERN SECTION.
I WANT YOU TO KNOW THAT WE TOOK A PANEL FROM 05:00-11:00 PM.
THAT'S A SIX-HOUR WINDOW BECAUSE I WANTED TO ACCOUNT FOR FOLKS WHO GOT HERE EARLY AND FOLKS WHO STAYED TO ENJOY MAIN STREET AFTER THE SHOW WAS OVER.
WE ESTIMATED SOMEWHERE 20,000-30,000 VISITS TO MAIN STREET ON THOSE EVENINGS IN THAT WINDOW.
THE PEAK VISITATION ON THOSE EVENINGS AT EIGHT O'CLOCK WHEN THE SHOW STARTED WOULD HAVE BEEN 13,000 ON THE 2ND, 18,000 ON THE 9TH AND THE 16TH.
IT IS WORTH NOTING ALSO THAT THE NORTHERN STUDY AREA IS PROBABLY A LITTLE SMALL AND IT'S PROBABLY AN UNDERCOUNT.
AFTER CONFERRING WITH THE POLICE DEPARTMENT, THEY TOLD ME THAT THEY ACTUALLY HAD TO MOVE BARRICADES BACK A BLOCK TO FIT ALL OF THE FOLKS WHO WANTED TO WATCH THAT SHOW.
SO TAKE THAT MIDDLE ESTIMATE WITH A GRAIN ASSAULT, PROBABLY A LITTLE HIGHER NUMBER.
AS WE DIVE IN DEEPER, I WANT TO LOOK AT TWO MORE PATTERNS FOR YOU.
THE TOP CHART HERE IS THE DWELL TIME.
THAT'S THE LENGTH OF TIME THAT EACH VISIT TENDED TO LAST BROKEN OUT ACROSS ALL THREE SHOWS, RED BEING THE FIRST SHOW, BLACK THE SHOW ON THE 9TH, AND GREEN THE SHOW ON THE 16TH.
THEN THAT BOTTOM CHART IS ALL OF THE VISITATION HOURS AT THE TIME OF ARRIVAL.
YOU'LL SEE THOSE VISITS SPIKE IN THE SEVEN AND EIGHT O'CLOCK HOUR AS PEOPLE LEARN TO GET HERE IN TIME TO RESERVE A SEAT, BUT MAYBE NOT HAVE TO STAY HERE A SUPER LONG TIME.
YOU'LL SEE THAT REFLECTED IN THE DWELL TIMES ALSO, MOST PEOPLE OPTING TO ARRIVE FOR THE SHOW ROUGHLY 30-45 MINUTES BEFORE IT'S STARTED.
YOU'RE GOING TO HAVE ALMOST HALF YOUR AUDIENCE HERE WITHIN THAT HOUR WINDOW.
[00:20:01]
SO IF YOU'RE LOOKING FOR A TIME THAT MAIN STREET IS PARTICULARLY BUSY, THAT'S THE TIME YOU'RE LOOKING FOR.I SHOULD ALSO NOTE THAT THE WEATHER WAS PARTICULARLY GOOD THIS DECEMBER, AND THAT'S PROBABLY PART OF THE REASON WE HAD SUCH A GOOD PERFORMANCE THIS YEAR.
I WANT TO POINT OUT ONE OTHER THING AS WE TALK ABOUT THAT TREND THAT I SHOWED YOU ON THE FIRST CHART, THAT THREE-YEAR RECOVERY THAT IS OUTPACING EVERYTHING ELSE HERE IN THE CITY.
I THINK COUNCIL AND THE CITY STAFF HAVE DONE AN EXCELLENT JOB OF PLACE-MAKING, OF REALLY CREATING A DESTINATION AT PEACE PLAZA AND AT GRAPEVINE MAIN STREET STATION THAT DRAWS PEOPLE IN.
THAT GIVES THEM A SENSE THAT THIS IS A PLACE TO GO, A PLACE TO FIND THINGS TO DO BETWEEN THE ICE RINK, THE DRONE SHOWS, AND THE PUBLIC PRIVATE PARTNERSHIP THAT'S BEEN PUT IN THERE.
I THINK WE CAN'T DISCOUNT THE THOUSANDS OF VISITS THAT TEXAS RAIL GENERATES.
I DO WANT TO ADD AN EXTRA PIECE OF CONTEXT THAT WE HAD THEIR HIGHEST RIDERSHIP DATE IN ALL OF 2023.
IN FACT, SINCE THEY OPENED AND OFFERED FREE RIDES IN 2019, THE DAY THAT WE LIT OUR CHRISTMAS TREE, THEY THOUGHT THEY HAD SET THE RECORD IN FORT WORTH WHEN THEY LIT THEIR TREE AND TWO DAYS LATER WE LIT OURS.
THERE'S A LOT TO UNPACK HERE, AND IT'S DEFINITELY NOT MY PLACE TO LEAD THAT CONVERSATION.
BRUNO, IF YOU WANT TO TAKE BACK OVER HERE.
>> I'LL BE GLAD TO. THANK YOU, STEPHEN.
WHAT WE'RE DOING IS ACTUALLY, WE HAD A PRETTY EXTENSIVE STAFF MEETING TODAY ON NOT JUST THIS DATA, BUT REALLY HOW ALL THE DEPARTMENT HEADS WHO ARE OVER AND WHO HAVE INPUT AND WHO MAKE DECISIONS RELATIVE TO CHRISTMAS CAPITAL AND THEIR STAFFS TO TALK ABOUT WHAT DID WE THINK ABOUT THE YEAR.
THE DATA SUPPORTS THAT CAROL OF LIGHTS WAS AS BIGGEST IT'S EVER BEEN.
THE DRONE SHOWS ADDED TO AN ALREADY INCREDIBLY BUSY SATURDAY.
IT COMES WITH A WHOLE HOST OF CHALLENGES WHEN YOU'RE DEALING WITH THE NUMBERS THAT WE'RE DEALING WITH.
WE THINK WE'VE DEALT WITH THEM FAIRLY EFFECTIVELY, BUT I ALSO THINK THAT IT'S IMPORTANT TO KEEP DIGGING AND KEEP MAKING CHANGES IN ORDER TO BE ABLE TO HAVE THE ADVANTAGE THAT WE ALL WANT, WHICH IS ROBUST VISITOR VISITATION DURING THAT TIME, BUT ALSO TO MAYBE SPACE IT OUT AND TO DO IT IN SUCH A WAY THAT IS MANAGEABLE.
OUR GOAL OVER THE NEXT MONTH IS TO CONTINUE THOSE CONVERSATIONS TO COME UP WITH A PLAN FOR CHRISTMAS 2024 TO COME BACK TO YOU ALL AND PRESENT IT TO YOU, AGAIN, I'M CERTAIN THAT WE CAN DO IT WITHIN THE NEXT MONTH AND A HALF AND REALLY LAY OUT THESE ARE THE CHANGES THAT WE COULD MAKE, THIS IS WHY WE THINK IT WOULD HELP AND DO THAT IN A WAY THAT DOESN'T CLOUD OR DOESN'T TAKE AWAY FROM THE SUCCESS THAT WE'VE ENJOYED.
AGAIN, IN THAT INTERIM TIME FRAME, I KNOW YOU ALL HAVE, I GUESS, INPUT THAT YOU MIGHT HAVE TONIGHT.
IT MIGHT BE INPUT THAT YOU JUST WANT TO SHARE WITH US AS WE GO FORWARD, BUT WE'RE CERTAINLY OPEN AND OPEN MINDED.
THIS HAS BEEN A VERY GOOD THING AND WE THINK IN MANY WAYS WE'VE HAD OUR HANDS AROUND IT IN A REALLY PRODUCTIVE WAY THE LAST COUPLE OF YEARS.
BUT THIS IS A LIVING, BREATHING EVENT, AND CERTAINLY HOPE THAT YOU ALL WILL PARTICIPATE AS WE TRY TO MAKE THIS BETTER.
>> DISCUSSION I GUESS IS IN ORDER.
I'VE MET WITH SHARON AND PAUL, THEY HAVE SOME IDEAS I THINK OF SOME CONCERNS WE HAD [NOISE] AND SOME IDEAS OF A WAY TO OVERCOME THOSE IN THE FUTURE, MAKE IT BETTER.
I'M SURE THE REST OF THE COUNCIL HAS IDEAS ALSO.
IT MIGHT NOT BE THE TIME TO COMPLETE THAT DISCUSSION TONIGHT, BUT IT'LL BE A GOOD TIME TO START IT.
IF ANYBODY HAS ANYTHING THEY WANT TO SAY, WELL, THEY NEED TO SAY IT.
>> WELL, I THINK THESE NUMBERS ARE REALLY HELPFUL PLANNING FOR NEXT YEAR.
WHEN YOU SEE THOSE PEAK HOURS, THE ARRIVAL, DEPARTURE, IT HAS TO HELP PLANNING, PUBLIC SAFETY.
THIS IS HUGE, I'VE NEVER SEEN THIS BEFORE.
GOOD JOB, STEPHEN. I DO HAVE SOME CONCERNS MOVING FORWARD.
I THOUGHT THE DRONE SHOWS, I FELT VERY COMFORTABLE, SAFE.
THE CAROL OF LIGHTS [NOISE] WAS A LITTLE CRAZY.
JUST THE AMOUNT OF PEOPLE THAT WERE OUT THERE, SO CLOSE TO THE TRAIN TRACKS, THE GATES THERE WITH THE TRAIN CROSSING,
[00:25:06]
IF YOU WERE CLAUSTROPHOBIC, YOU WERE PROBABLY FREAKING OUT A LITTLE BIT BECAUSE YOU HAD A LOT OF PEOPLE PUSHING, SHOVING, TRYING TO GET THROUGH, PEOPLE COMING IN BOTH DIRECTIONS.THAT'S REALLY SOMETHING I JUST REALLY WANT TO LOOK AT NEXT YEAR.
CAROL OF LIGHTS, THE CROWDS WERE HUGE, BUT THAT TRAIN CROSSING WAS A BIG CONCERN AND I KNOW WE HEARD IT FROM THE CITIZENS [FOREIGN] AS WELL.
>> I KNOW YOU GUYS HAVE ADJUSTED EVERY YEAR.
ANYTIME THERE'S BEEN ISSUES, YOU'VE ADDRESSED THEM AND I KNOW THAT THE DEPARTMENTS WILL LOOK AT THAT.
THERE ARE A LOT OF THINGS THAT WE CONTINUE TO DO BETTER AND BETTER AND LEARN AND ADAPT TO THE QUANTITY OF PEOPLE THAT ENJOY COMING TO GRAPEVINE AND THAT'S AWESOME.
I THINK THE CAROL OF LIGHTS IS THE ONE THAT I HEARD THE MOST FEEDBACK ON AND I THINK THAT WE CAN PLAN AROUND THAT.
WE KNOW WHEN THE TRAINS ARE COMING THROUGH, WE KNOW THE TRAIN SCHEDULES, SO I THINK IT'S A MATTER OF BUILDING THE SCHEDULE FOR OUR EVENT AROUND WHEN THE TRAINS ARE GOING TO BE COMING THROUGH AND THEREFORE WHEN THE TRAINS AREN'T GOING TO BE COMING THROUGH SO WE CAN MOVE THE PEOPLE ACROSS THE RAILROAD TRACK FURTHER NORTH FOR THE REST OF THE FESTIVITIES THAT EVENING.
I GUESS MY SUGGESTION WOULD BE FOR US TO BUILD OUR CALENDAR, IF WE'RE GOING TO KEEP THE VENUES THE SAME AND BE ABLE TO MOVE PEOPLE FROM DOWN AROUND THE HOTEL VIN, ON THROUGH THE PEACE PLAZA, AND ON NORTH TO THE STREET.
BUT JUST BUILD THE SCHEDULE AND THEN RUN A SHOW TO ACCOMMODATE BASED ON WHEN WE KNOW THE TRAINS ARE GOING TO BE COMING THROUGH AND THAT SHOULD ENABLE US THEN TO QUICKLY MOVE THE PEOPLE WHEN THE ACTIVITIES ARE OVER ACROSS THE TRACKS WITHOUT HAVING THE OBSTRUCTIONS LIKE WE HAD THIS YEAR.
>> [OVERLAPPING] I THINK ONE OF THE THINGS THAT I WOULD LIKE TO SEE IS FOR THE COUNCIL TO HAVE A WORKSHOP WITH BRUNO AND THE STAFF AND DISCUSS THIS.
I THINK WE NEED TO TALK ABOUT IT FOR A PERIOD OF TIME SO THAT YOU ALL HAVE THE BENEFIT OF PERHAPS SOME IN-DEPTH IDEAS.
I KNOW THE MERCHANTS DOWNTOWN, I HEARD FROM A NUMBER OF THEM, AND THE CROWDS WERE SO MASSIVE THAT THEY COULDN'T HANDLE THE CUSTOMERS IN THEIR STORE.
I THINK THE STAFF HAS DONE, SHALL WE SAY, A REALLY GOOD JOB OF BRINGING IN THE PEOPLE AND THE MASSES THAT REALLY CAME.
THE DRONE SHOW, I THINK IS OBVIOUSLY A VERY BIG DRAW WHEN WE ALREADY HAVE A BIG DRAW, FOR INSTANCE, IN THE CAROL OF LIGHTS.
I THINK PERHAPS DOING THAT ON THE SAME NIGHT WOULD REQUIRE A REVISIT, SO THAT MAYBE, AS YOU MENTIONED A MINUTE AGO, BRUNO, SPREADING SOME OF THE THINGS OUT.
THE DRONE SHOW IS WONDERFUL, BUT WHEN WE ALREADY HAVE A TOWN FULL OF PEOPLE JUST WITH THE CAROL OF LIGHTS, IT PRETTY WELL PUTS IT OVER THE TOP.
I THINK THAT WAS ONE OF THE CHALLENGES.
THE CAROL OF LIGHTS, THE EXIT PLAN, WHENEVER THE TREE WAS LIT AND IT WAS TIME TO DISBURSE WAS QUITE CHAOTIC.
I TALKED TO MRS. CLAUS AND SHE WAS CONCERNED BEING THERE IN THIS BRIGHT RED DRESS FROM A SAFETY STANDPOINT.
IT WAS A CONCERN BECAUSE PEOPLE WERE DOWN THERE PACKED IN LIKE SARDINES AND COULDN'T MOVE.
THE POLICE, OF COURSE, WAS TRYING TO KEEP EVERYONE SAFE BECAUSE OF THE TRAIN AND THERE WASN'T ENOUGH TIME TO GET ACROSS THE TRACK UNTIL THE NEXT TRAIN CAME, SO IT'S QUITE CHALLENGING.
I THINK THE STAFF DID AS WELL AS THEY COULD.
THERE ARE SEVERAL THINGS FOR YOU TO LOOK AT BRUNO AND I APPRECIATE YOUR EFFORT. [OVERLAPPING]
>> LOOK FORWARD TO VISITING MORE [OVERLAPPING] WITH THE COUNCIL AND YOU ALL ABOUT IT. [OVERLAPPING]
>> I THINK YOU'RE GOING TO HEAR THE SAME THING FROM ALL THE COUNCIL.
OVERALL, IT WAS AN OUTSTANDING JOB, PARK AND REC DID AN INCREDIBLE JOB PUTTING THIS TOGETHER.
IT WAS HUGELY SUCCESSFUL THANKS TO WHAT THEY DID PUT OUT THERE.
EVEN BEYOND THE CROWDS, THE TRAFFIC CONTROL WAS SOMETHING WE APPLY, AND I'M SURE THESE THINGS YOU'RE ALREADY LOOKING AT AND HAVING ENOUGH SECURITY OUT THERE TO MAKE SURE EVERYBODY WAS COMFORTABLE AND HELPING FAMILIES NAVIGATE THROUGH OUR CITY, WHO MAY HAVE NEVER BEEN HERE BEFORE.
[BACKGROUND] WE ASSUME THAT EVERYBODY KNOWS GRAPEVINE, BUT A LOT OF PEOPLE ARE COMING FOR THE FIRST TIME, AND HELPING THEM UNDERSTAND JUST EXACTLY HOW WE'RE LAID OUT.
I'M SURE WE'RE GOING TO HAVE TIME IN THE NEXT SEVERAL MONTHS TO COME TOGETHER AND LIKE THE OTHER COUNCIL MEMBERS HAVE SAID, I THINK WE ALL WOULD WELCOME AN OPPORTUNITY TO SIT IN AND LISTEN AND OBSERVE BECAUSE WE DO GET FEEDBACK FROM THE COMMUNITY AND THOSE THAT COME TO OUR CITY.
I'M SURE THAT EVERYTHING THAT WE'RE TELLING YOU, YOU HAVE ALREADY HEARD AND KNOW, AND IT'S A GOOD PROBLEM TO HAVE, BUT IT IS A PROBLEM.
>> ELEVATING THE STAGE OF WHERE THE CAROL OF LIGHTS WOULD PROBABLY BE HELPING KEEP MRS.
[00:30:05]
CLAUS A LITTLE BIT SAFER THAN HAVING HER IN AMONGST THE CROWDS ALONG WITH SANTA AS WELL.BUT IT WAS JUST A HUGE SUCCESS, AND I WAS GOING TO ASK YOU THOUGH, HOW OFTEN ARE YOU PINGING THE NUMBERS? IS THAT DAILY, WEEKLY, NIGHTLY, A COUPLE OF TIMES A NIGHT TO GET THE NUMBERS THAT YOU'RE GETTING?
>> THE WAY THAT PLACER FUNCTIONS IS THAT THEY ARE TRACKING ANY CELL PHONE THAT'S WITHIN THEIR DATA PANEL AND THEN THEY'RE EXTRAPOLATING FROM THERE.
THERE'S NOT REALLY A SNAPSHOT IN TIME, IT'S MORE OF A TRACKING OF THE GEOLOCATION OF THE DEVICE.
THEY GENERALLY AREN'T GOING TO LOG SOMETHING AS A VISIT UNTIL IT'S BEEN AT LEAST EIGHT MINUTES AND THEY'RE NOT GOING TO START REALLY TRACKING IT UNTIL IT CROSSES OVER THE 15-MINUTE LINE. [OVERLAPPING]
>> HOW FAR OUT DOES THAT GO FROM MAIN STREET OUT THAT YOU'RE ACTUALLY LOOKING?
>> IT'S THAT MAP THAT I DREW FOR YOU THERE.
WE BUILT A CUSTOM POI WHICH IS GOING TO CAPTURE ANYONE WHO CROSSES THAT BOUNDARY LINE AND ENTERS THAT AREA, STAYS THERE FOR MORE THAN 15 MINUTES.
THEY WOULD BE COUNTED IN THE ESTIMATE.
>> SOME PEOPLE IN TRAFFIC WERE PROBABLY THERE LONGER THAN 15 MINUTES.
I DON'T KNOW THAT THEY WERE ACTUALLY VISITING.
>> THEY WERE VISITING WHETHER THEY PLANNED TO OR NOT. [LAUGHTER]
>> IT SHOULD GENERALLY BE FOOT TRAFFIC EXCLUSIVE BECAUSE THEY'RE GOING TO BE TRACKING.
THEY HAVE VEHICLE TRACKING METHODOLOGY ALSO AND WE CAN GET TRAFFIC COUNTS IF YOU WANT.
I KNOW THE PLANNING THROUGH THE PUBLIC WORKS DEPARTMENT HAS ALREADY ASKED FOR THIS DATA ALSO SO THAT THEY CAN WORK ON TIMING THE LIGHTS AROUND THESE EVENTS.
>> DOES THAT ALSO GIVE DEMOGRAPHICS OF BACKGROUNDS, JUST WHERE PEOPLE ARE COMING FROM AND MAYBE NATIONALITIES AND ALL THE THINGS THAT GO ALONG WITH THE SOCIAL INCOMES AND THINGS LIKE THAT AS WELL?
>> YES, WE ACTUALLY HAVE A MUCH MORE IN-DEPTH DECK IF YOU WANT TO LOOK AT ALL OF THE DATA.
AGAIN, IT'S GOING TO BE EXTRAPOLATED, SO IT'S NOT A PRECISE COUNT AND PRECISE DEMOGRAPHICS.
IT'S BASED ON SITE OF ORIGIN AND THEN THEY WILL ALGORITHMICALLY EXTRAPOLATE THE ROUGH NUMBER OF PEOPLE WITHIN EACH CATEGORY.
>> WHEN WE TAKE THAT INFORMATION TO THE PARKS AND SAY THIS IS OUR DEMOGRAPHICS, CAN WE HAVE MAYBE SOME OF THE CHRISTMAS FESTIVITIES OR ACTIVITIES OR EVEN SOME OF THE STUFF THAT MAY BE GEARED TO THOSE AS OPPOSED TO JUST BEING GENERIC? I THINK WE CAN USE THAT DATA A LOT OF WAYS.
>> WE CAN TOO. AGAIN, WHEN I TALKED ABOUT SPREADING THINGS OUT, I THINK THAT GOING TO THE DATA, UNDERSTANDING WHO'S HERE, WHY THEY'RE HERE WILL GIVE US SOME INSIGHT INTO THAT.
AGAIN, AND I APPRECIATE THE FEEDBACK TONIGHT, AND LIKE I SAID, WE WANT TO CONTINUE TO GET YOUR FEEDBACK AS WE GO FORWARD, BUT WE WILL COME UP WITH A REPORT THAT WILL GIVE Y'ALL RECOMMENDATIONS FOR HOW TO DEAL WITH WHAT WE VIEWED AS THE PROBLEM AREAS THROUGH THIS ENTIRE CHRISTMAS CAPITOL.
THEN Y'ALL CAN WEIGH IN AND ONLY THEN WILL WE GO FORWARD AND IMPLEMENT THAT.
I JUST WANT TO MAKE SURE THAT WE'RE ALL ALIGNED.
>> IT WASN'T JUST MRS. CLAUSE. I ALMOST GOT SQUISHED AFTER THE TREE LIGHTING.
BUT THE THING THAT CONCERNED ME WAS SOME PEOPLE BEGAN TO PANIC WHEN THEY GOT SO CROWDED UP AGAINST THE THE FENCES.
THAT WAS A LITTLE SCARY AND PEOPLE WERE TRYING TO GET PEOPLE THROUGH.
WE JUST HAD BIGGER CROWDS THAN WE WERE HANDLING VERY WELL AT THAT POINT.
THE OTHER THING THAT I WAS SAYING, COMMENTS THAT I HEARD, WE HAD A LOT OF REALLY GREAT THINGS GOING ON AT ONE TIME, WE HAD SKATERS, WE HAD THE DRUM LINE, WE HAD THINGS, AND THEY DID HAVE BIG SCREENS THIS YEAR.
THAT WAS GREAT. THAT HELPED A LITTLE BIT, BUT PEOPLE MISSED SO MUCH BECAUSE MAYBE IT'S MORE SCREENS SO THAT PEOPLE AREN'T TRYING TO PUSH THROUGH TO GET TO SEE SOMETHING WHEN THEY CAN ACTUALLY LOOK AT IT ON A SCREEN.
BUT WE HAD SOME GREAT THINGS THAT PEOPLE JUST DIDN'T GET TO ENJOY TO THE FULLEST EXTENT, I THINK, BECAUSE THEY JUST COULDN'T GET TO IT.
BUT ALL IN ALL, YOU CAN'T ARGUE IT.
I HEARD EVERYBODY SAY IT WAS JUST OVER THE TOP.
IT WAS JUST A GREAT YEAR, GREAT CELEBRATION.
WE HAD THE DECORATIONS WERE OVER THE TOP.
I THINK THE WHOLE CHRISTMAS CAPITOL AMBIENCE WAS WONDERFUL.
BUT AS IN ALL THINGS, EVERYTHING CAN BE IMPROVED A LITTLE BIT AND WE'LL JUST TRY TO WORK ON THOSE THINGS SO IT'S ENJOYABLE.
>> I'M TRYING TO SUMMARIZE SOME OF THINGS WE LEARNED AND I THINK WE WERE REALLY LUCKY WE DIDN'T GET ANYBODY HURT OR HAVE ANY MAJOR ISSUES.
BUT WITH THAT, ESPECIALLY WITH THE CAROL OF LIGHTS, THERE WAS SOME CONCERN THAT EVEN THOUGH WE HAD STAFF AT THE RAILROAD, THAT WE HAD APPROVED A BAN BY.
THAT SEEMS TO BE MAYBE A LACK OF LINE AND STAFF THAT MAYBE MORE PEOPLE NEED TO LOOK AT THE FINAL PRODUCT AND MAKE SURE THAT WE DON'T DO THAT AGAIN,
[00:35:05]
WE'VE GOT THE BIG STAR, THE BIG INTERSECTION THERE.GET PEOPLE BACK FROM THE TRACK.
WE NEED TO LOOK AT HOW MUCH OF THAT WE CAN USE AND BLOCK OFF AND PUSH THE CROWD A LITTLE FURTHER BACK FROM THE TRACK.
I THINK THE BIG CONCERN I HAD THOUGH IS AFTER IT GETTING OUT, THERE WERE TOO MANY PEOPLE MOVING OR TRYING TO MOVE AT ONE TIME, AND IF SOMETHING HAD HAPPENED, A NOISE HAD GONE OFF AND SCARED THEM.
IF SOME PEOPLE COULD HAVE REALLY GOT HURT IF THEY PANIC.
WE NEED SOME PATHWAYS I THINK, AND MAYBE WE NEED TO BREAK THE CROWD UP TO EXIT IN AND SEGMENTS DO SOMETHING SO THEY'RE NOT ALL JUST PUSHING TO GET OUT AT ONE TIME.
WE'RE ENCOURAGING THEM TO DO THAT BECAUSE WE'RE HAVING THE FIREWORKS SHOW AT THE OTHER END OF TOWN.
THAT'S ANOTHER ISSUE IS THE LANES OF TRAFFIC TO GET PEOPLE FROM ONE POINT TO ANOTHER AND A LARGE CROWD, I THINK WE CAN IMPROVE UPON THAT.
THERE WASN'T NEAR ENOUGH FOOD.
PEOPLE WERE UNHAPPY, THEY COULDN'T GET IN THE RESTAURANTS.
I THINK WE HAVE TO LOOK AT SOME OF THE PEOPLE THAT PROVIDE FOOD FOR OUR FESTIVALS LIKE THE CHAMBER AND THE ROTOR AND DIFFERENT ONES TO GET THEIR BOOTS OUT THERE TO GET PEOPLE MORE FOOD.
THEY WERE VERY UNHAPPY, THE LINES WERE TOO LONG, THERE JUST WASN'T ENOUGH FOOD.
ENOUGH HOT CHOCOLATE OR COFFEE.
WE GOT TO LOOK AT IMPROVING THAT.
THERE ARE SOME ISSUES THAT IF WE DON'T IMPROVE UPON, WE'RE TAKING SOME GREAT RISK I THINK.
ONE THING ABOUT THE FESTIVALS, WE HAVE LARGE CROWDS, BUT THEY'RE SEPARATED.
THEY'RE NOT JUST POUNDED TOGETHER FOOT TO FOOT AND TRYING TO MOVE.
WE HAVE TO LOOK AT AT WHAT PEOPLE ARE DOING AND THEIR HABITS AND TRYING TO MOVE THEM, I THINK IS THE BIGGEST ISSUE THAT WE HAVE SAFELY FROM ONE PART OF TOWN TO ANOTHER.
I'M SURE WE'VE GOT THE EXPERTISE TO DO THAT AND IMPROVE UPON IT.
WE'LL BE TALKING ABOUT SECURITY UP HERE. GOT A GREAT STAT.
I'M SURE THEY SAW A LOT OF THE SAME THING. SECURITY WAS GOOD.
I NOTICED OUT AT THE GAYLORD FOR ICE NEARLY EVERY CAR STOPS WHEN THERE'S A POLICE OFFICER AND I HAVE TO TURN THEIR WANT INFORMATION WHERE TO GO OR WHERE TO PARK, THIS AND THAT.
WE'VE HAD THE POLICE BOOSTS DOWNTOWN, BUT THEY HAVEN'T REALLY BEEN MANNED.
I THINK WE NEED TO HAVE, IT DOESN'T HAVE TO BE A POLICE OFFICER, BUT I THINK IT WOULD BE NICE TO HAVE SOMEBODY JUST TO GIVE OUT GENERAL INFORMATION THAT PEOPLE CAN STOP AND ASK.
NOT ONLY ON THE BIG EVENTS, BUT THROUGHOUT THE WEEKENDS, THROUGHOUT THE CHRISTMAS SEASON.
I THINK THAT WOULD BE VERY HELPFUL TO SO THERE'S A LOT OF IDEALS OUT THERE, I THINK.
>> THE NEXT WE'LL CONSIDER AN ARCHITECTURAL DESIGN CONTRACT
[7. Consider an architectural design contract for the Grapevine City Hall lobby renovations and safety improvements with Architexas, and take any necessary action.]
FOR THE GREAT CITY HALL BY RENOVATION. RYAN BACK.>> HI. GOOD EVENING, MAYOR AND CITY COUNCIL MEMBERS.
ITEM NUMBER 7 ON YOUR AGENDA TONIGHT IS TO AUTHORIZE AN ARCHITECTURAL SERVICES CONTRACT WITH ARCHITECTS FOR THE REMODELING OF THE CITY HALL LOBBY.
STAFF IS SEEKING TO REBUILD THE THREE TRANSACTION AND RECEIVING COUNTERS IN CITY HALL; UTILITY BUILDING, PUBLIC WORKS, AND BUILDING SERVICES.
WE HAVE SELECTED ARCHITECTS FOR THIS PROJECT, GIVEN THEIR LONG HISTORY WITH THE CITY AND AS THE ARCHITECT FOR THE ORIGINAL CITY HALL.
THE PROPOSED PROJECT HAS THE FOLLOWING KEY COMPONENTS.
THE RECONSTRUCTION OF THE AGING LAMINATED COUNTERS WITH WOODEN MILL WORK TO MATCH THE STAIRCASE AND MOLDINGS.
THE RELOCATION OF BUILDING SERVICES COUNTER UP SEVERAL FEET TO MEET THE BRICK COLUMNS.
THIS WILL ALLOW US TO EXPAND THE BUILDING INSPECTION OFFICE SUITE, WHICH IS TOO SMALL FOR THE CURRENT STAFFING.
WE WILL REMOVE THE ORIGINAL VAULT FROM IN PUBLIC WORKS AND REPLACE IT WITH A FULL LENGTH COUNTER SIMILAR TO BUILDING SERVICES.
THIS WILL GIVE US A SPACE TO MEET CITIZENS AND DEVELOPERS WITHOUT HAVING TO SEEK CONFERENCE ROOM SPACE.
THIS WILL ALSO ALLOW US TO RELOCATE OUR COPY IN MAIL ROOM CLOSER TO THE LOBBY FOR CITY STAFF TO RETRIEVE DELIVERIES CITYWIDE.
ANOTHER KEY COMPONENT OF THIS WORK WILL BE TO CONSOLIDATE OUR RECEIVING AREAS AND ACCESS TO STAFF OFFICES, INCLUDING THE ADDITION OF BALLISTIC GLASS ABOVE THE COUNTERS.
THE LAST IMPROVEMENT WILL BE TO ADD A VESTIBULE AT THE BARTON STREET ENTRANCE TO HELP US MANAGE OUR HVAC ISSUES.
WE DO NOT PROPOSE TO ADD MAIN STREET ENTRANCE.
STAFF HAS MET WITH FACILITIES COMMITTEE OVER THE LAST SEVERAL MONTHS TO REFINE TONIGHT'S RECOMMENDATION FOR THE FULL COUNCIL TO CONSIDER.
WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
>> DO YOU HAVE A TIME FRAME ON COMPLETION?
[00:40:02]
>> MA'AM, I THINK IT WOULD PROBABLY TAKE US ABOUT 60 DAYS FOR ARCHITECTS TO COMPLETE THEIR WORK, AND THEN WE WOULD HAVE TO THINK ABOUT THE BIDDING PROCESS AND THE MANNER IN WHICH WE WOULD INTEND TO CONSTRUCT THAT IF WE WANT TO TRY TO DO IT AT NIGHTS AND WEEKENDS OR RIP THE BAND AID OFF AND RELOCATE SOME OF THE COUNTERS AND DO IT DURING THE DAY.
>> ARE WE GOING TO TRY TO DO IT IN HOUSE OR WERE YOU GOING TO HIRE A CONTRACTOR?
>> NO, WE'LL HAVE TO CONTRACT THAT.
>> ANY OTHER QUESTIONS? ALL RIGHT.
>> THANK YOU VERY MUCH, YOUR HONOR.
>> NEXT, CONSIDER DESIGN CONTRACT FOR
[8. Consider a design contract for Grapevine Public Library interior floorplan design with 720 Design, and take any necessary action.]
THE GRAPEVINE PUBLIC LIBRARY INTERIOR FLOOR PLAN DESIGN.>> MAYOR, WE NEED ACTION FOR THE ACT?
>> FOR APPROVAL OF THE CITY HALL.
>> YEAH, WE NEED TO APPROVE THE, I GUESS ARCHITECTURE. IS THAT WHAT WE'RE DOING?
>> NEED TO APPROVE [NOISE] ARCHITECTURE CONTRACT WITH THE [NOISE]. WE HAVE A MOTION?
>> CHRIS MADE A MOTION, I SECONDED.
>> OKAY. ALL IN FAVOR? ALL OPPOSED? MOTION CARRIES. NOW, WE'LL MOVE ON TO ITEM 8. CHAD.
>> HI. GOOD EVENING, MAYOR, CITY COUNCIL.
I'M CHAD HETTERLY. I'M THE ASSISTANT DIRECTOR OF THE LIBRARY.
THE LIBRARY OPENED IN ITS CURRENT LOCATION IN 2001, AND THE BUILDING WAS DESIGNED WITH FLEXIBILITY IN MIND, SO THAT AS THE ROLE OF LIBRARIES CHANGE AND THE NEEDS AND WANTS OF THE COMMUNITY CHANGE, THE LIBRARY HAS BEEN ABLE TO ADJUST TO THOSE CHANGES OVER TIME.
ONE EXAMPLE OF THOSE CHANGES IS THE INCREASE IN DEMAND FOR DIGITAL MATERIALS.
AS MAGAZINES AND NEWSPAPERS BEGIN TRANSITIONING TO DIGITAL FORMATS, WE HAD AN ENTIRE ROOM THAT WAS DEVOTED TO PERIODICALS THAT WAS NO LONGER NEEDED.
AT AROUND THE SAME TIME, THE DEMAND FOR YOUNG ADULT LITERATURE DRAMATICALLY WAS INCREASING AND OUTGROWING THE ORIGINAL SPACE DESIGNATED FOR THOSE MATERIALS, SO THEY WERE RELOCATED TO THE FORMAL PERIODICALS ROOM.
THE LIBRARY'S CURRENT E-SPORTS ACADEMY USED TO BE A COMPUTER LAB, STARTED OUT AS A COMPUTER LAB.
THE LIBRARY'S NEW MAKER SUITES WAS ORIGINALLY A REFERENCE WORK ROOM.
AS YOU CAN SEE, THE CURRENT BUILDING THAT WE HAVE HAS SERVED US WELL OVER THE YEARS.
AS COLLECTIONS AND NEEDS GROW AND CHANGE AND AS THEY DO, WE NOW HAVE THE OPPORTUNITY TO RECONSIDER OUR LAYOUT AND OPTIMIZE OUR SQUARE FOOTAGE.
THE LIBRARY IS 54,500 SQUARE FEET.
WHAT WE'RE PROPOSING IS NOT AN EXPANSION.
WE'RE PROPOSING A REIMAGINING OF THE FLOOR PLAN TO RECLAIM SPACE, TRADE OUT OUR EXISTING LARGE FOOTPRINT SERVICE DESKS FOR MORE MODERN AND EFFICIENT WORKSPACES, AND ULTIMATELY, TO UPDATE OUR CIRCULATION SERVICES BY ADDING AUTOMATION SUCH AS AUTOMATIC CHECK IN OF MATERIALS, AS WELL AS NEW SELF CHECK MACHINES AS OUR EXISTING MODELS ARE REACHING END OF LIFE.
THIS PROJECT WILL PROVIDE A ROAD MAP FOR THE LIBRARY AS WE MOVE FORWARD.
WHETHER THIS WILL BE PHASED PROJECT BY PROJECT OR IT CAN BE ACCOMPLISHED LARGER PIECES, IS YET TO BE DETERMINED.
BUT BY HAVING THE ORIGINAL DESIGNER OF THE LIBRARY REWORK THE SPACE, WE BELIEVE WE'LL HAVE A WELL THOUGHT OUT LIBRARY WITH THE SAME FORESIGHT AND USABILITY THAT WE'VE ENJOYED FOR THESE LAST 23 YEARS.
NOW, THIS PROJECT HAS BEEN APPROVED BY THE FACILITIES COMMITTEE, SO WE'RE READY TO TAKE THE NEXT STEP INTO THE FUTURE OF LIBRARY SERVICE TO THE GRAPEVINE COMMUNITY AND WE GREATLY APPRECIATE YOUR SUPPORT.
I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT Y'ALL HAVE.
>> ON BEHALF OF THE FACILITIES COMMITTEE, WE THINK THEY HAVE A GOOD PLAN THAT'S WELL THOUGHT OUT, AND WE WOULD URGE APPROVAL OF THE COUNCIL.
>> WELL, AND I JUST WANT TO THANK CHAD AND LEE FOR THE WORK YOU'VE DONE TO REALLY KEEP THIS LIBRARY CURRENT AND RELEVANT BECAUSE IT'S BEEN A GREAT CHALLENGE AND QUITE SUCCESSFUL.
THANK YOU FOR ALL THAT YOU GUYS ARE DOING.
>> I'LL MOVE FOR APPROVAL THEN.
>> THIS IS ANOTHER DESIGN CONTRACT.
THE PROPOSAL IS WITH 720 DESIGN.
>> WE HAVE A MOTION AND SECOND.
ANY FURTHER DISCUSSION? IF NOT, ALL IN FAVOR? ALL OPPOSED? MOTION CARRIES.
ITEM 9, CONSIDER THE PURCHASE OF FLEET VEHICLES THAT WERE PROPOSED ON
[9. Consider the purchase of fleet vehicles that were proposed in the Fiscal Year 2024 Budget through interlocal purchasing cooperatives or Buy-Board agreements, and take any necessary action. ]
THE FISCAL 2024 BUDGET THROUGH INTERLOCAL PURCHASE IN CORPORATE OR BY BOARD AGREEMENTS. JEFF STRONG.>> GOOD EVENING, HONORABLE MAYOR AND CITY COUNCIL.
[00:45:03]
THIS MEMO BEFORE YOU IS REQUESTING CONSIDERATION FOR THE PURCHASE OF FLEET VEHICLES.THE APPROVAL WILL ALLOW FOR THE PURCHASE OF VEHICLES ON AN AS AVAILABLE BASIS AND OR TO ADVANCE ORDER VEHICLES THAT HAVE LENGTHY LEAD TIMES.
IT WILL BE LIMITED TO THE AMOUNTS AND VEHICLE TYPES THAT ARE LISTED ON THE ATTACHMENT TO THE MEMO OR THEIR CLOSEST AVAILABLE EQUIVALENT.
ALL VEHICLES WILL BE CASH FUNDED.
THE VEHICLES THAT ARE INCLUDED ARE PRIMARILY REPLACING EXISTING VEHICLES THAT ARE AT OR NEAR END OF LIFE.
SOME OF THE VEHICLES ARE BEING REPLACED DUE TO SAFETY IMPROVEMENTS AND OTHER OPERATING IMPROVEMENTS.
APPROXIMATELY $2.2 MILLION WILL BE FUNDED FROM THE GENERAL FUND.
300,000 WILL BE FUNDED FROM SELF SUPPORTING FUNDS.
ALL THE PURCHASES WILL BE MADE THROUGH EXISTING INTERLOCAL AGREEMENTS OR THE BIDE BOARD.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS.
>> THIS IS SOMETHING WE'VE NEEDED TO DO.
WE HAVE THE FUNDS TO DO IT AND I THINK WE SHOULD APPROVE IT PERSONALLY.
>> WE'VE GOTTEN OUR MONEY'S WORTH OUT OF THESE VEHICLES.
>> THAT'S FOR SURE. I SAY, ABSOLUTELY.
>> I REALLY APPRECIATE THAT YOU'VE PUT US IN A FINANCIAL POSITION WHERE WE CAN DO THIS WITH CASH FUNDING RATHER THAN HAVING TO TAKE ON ANY CERTIFICATES OF OR ANY KIND OF DEBT INSTRUMENT TO ACCOMPLISH THIS.
>> I'LL MOVE FOR APPROVAL, MAYOR, IF THERE'S NO MORE COMMENTS OR QUESTIONS.
>> WE GOT A MOTION AND A SECOND.
ANY FURTHER DISCUSSION? NOT. ALL IN FAVOR? ALL OPPOSED? MOTION CARRIES. THANK YOU, JEFF.
THAT BRINGS US TO THE CONSENT AGENDA,
[CONSENT AGENDA]
ITEM 10 THROUGH 22 ARE NOT SCHEDULED FOR ANY COUNCIL DEBATE.ANY GUEST PRESENT CAN ASK THAT ANY OF THESE ITEMS BE REMOVED FOR FURTHER DISCUSSION AT THIS TIME.
DO WE HAVE ANY REQUESTS? I HEAR NONE, SO ITEM 10 THROUGH 22 IS THE CONSENT. THE MOTION IS IN ORDER.
>> MOVE FOR THE APPROVAL OF THE CONSENT.
>> ALL IN FAVOR? ALL OPPOSED? THE CONSENT IS APPROVED.
THE MOTION TO ADJOURN IS IN ORDER.
>> ALL IN FAVOR? ALL OPPOSED? [NOISE] COUNCIL STANDS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.