Jun 06, 2023 City Council Meeting

[00:00:03]

[INAUDIBLE] SO WE'LL CALL THE MEETING TO ORDER.

[CALL TO ORDER: 7:30 p.m. – City Council Chambers]

COUNCIL MEMBER CHRIS COY.

THE POSTING OF THE COLORS AND THE PLEDGE BOY SCOUT TROOP 905 1905.

LORD, WE THANK YOU FOR BRINGING US ALL HERE SAFELY THIS EVENING AND THE OPPORTUNITY TO MAKE THE DECISIONS TO KEEP MOVING OUR CITY FORWARD.

AND WE PRAY THAT YOU'LL LOOK OVER US THIS EVENING, THAT YOU'LL GIVE US THE GUIDANCE AND THE WISDOM THAT WE NEED TO PREPARE AND PLAN FOR THE FUTURE OF OUR CITY. WE PRAY THAT YOU'LL BE WITH THOSE THAT PROTECT US AND GUARD US AND DEFEND US, AND THAT YOU'LL LOOK OVER US FOR THE REMAINDER OF THE WEEK AND THROUGH THE SUMMER AND KEEP US ALL HEALTHY AND SAFE. AMEN.

AMEN.

WILL THE AUDIENCE PLEASE RISE FOR THE PRESENTATION OF THE COLORS.

WE ALSO ASK YOU TO PAUSE TO REMEMBER THIS DAY IN AMERICAN AND WORLD HISTORY.

79 YEARS AGO TODAY, JUNE 6TH, 1944, KNOWN AS D-DAY DURING THE SECOND WORLD WAR, AT WHICH OVER 150,000 UNITED STATES AND ALLIED SOLDIERS INVADED THE BEACHES OF NORMANDY, FRANCE, IN THE LARGEST AIR, LAND AND SEA INVASION IN WORLD HISTORY TO BEGIN THE END OF WORLD WAR TWO.

OVER 4500 ALLIED FORCES LOST THEIR LIVES THAT DAY.

THANK YOU FOR YOUR REMEMBRANCE.

COLOR GUARD ATTENTION.

AUDIENCE ATTENTION! COLOR GUARD FORWARD, MARCH.

COLOR GUARD HOLDS.

COLOR GUARD. CENTER FACE.

COLOR GUARD. CROSS THE COLORS.

COLOR GUARD HALT.

COLOR GUARD PREPARE TO POST THE COLORS.

SCOUTS PRESENT ARMS. WILL THE AUDIENCE PLEASE JOIN US IN THE PLEDGE OF ALLEGIANCE? I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

MAY THE AUDIENCE JOIN US IN THE TEXAS PLEDGE.

HONOR THE TEXAS FLAG I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

[INAUDIBLE] COLOR GUARD REFORM.

COLOR GUARD RETURNED TO POST.

VERY GOOD.

COLOR GUARD HALTS. COLOR GUARD EASE.

AUDIENCE AT EASE [APPLAUSE].

WE APPRECIATE VERY MUCH THE PRESENTATION OF BOY SCOUT TROOP 1905.

THANK YOU VERY MUCH. VERY NICELY DONE.

AND WELCOME TO OUR MEETING TONIGHT.

WE HAVE ABOUT A SHORT AGENDA AS WE'VE EVER HAD.

WE HAVE A COUPLE OF ITEMS OF BUSINESS AND THEN WE HAVE A CONSENT AGENDA.

WE'LL BEGIN WITH CITIZEN COMMENTS.

[CITIZEN COMMENTS]

THE SCHEDULE ON THE AGENDA OF AN INDIVIDUAL WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL THEY ARE ABLE TO MAKE WHATEVER COMMENTS THEY WOULD LIKE.

THEY HAVE THREE MINUTES TO DO THAT.

YOU HAVE TO FILL OUT AN APPEARANCE REQUEST FROM THE CITY SECRETARY.

AND THE COUNCIL IS LIMITED OR PROHIBITED OR TAKING ANY ACTION UNDER THE TEXAS OPEN MEETINGS ACT DURING CITIZEN COMMENTS.

WOULD YOU INTRODUCE THE.

YES, SIR. CATHERINE HULKA 3618 HIGH DRIVE.

[00:05:05]

I'M A GRAPEVINE LIFER.

THIS IS A FANTASTIC PLACE TO LIVE, BUT THERE IS STILL A LOT OF ROOM FOR IMPROVEMENT.

WHEN I WAS A KID, THERE WERE AS MANY VACANT LOTS AS THERE WERE HOMES LEAVING THE NEIGHBORHOOD STREETS, A FAIRLY SAFE PLACE TO SKATE, WALK OR RIDE.

BUT THAT IS NO LONGER THE CASE.

AS TRAFFIC CONTINUES TO STEADILY INCREASE, FEW CONCESSIONS HAVE BEEN MADE FOR PEDESTRIAN AND BICYCLE TRAFFIC IN MANY ESTABLISHED NEIGHBORHOODS.

GRAPEVINE LAKE ESTATES HAS OVER 200 HOMES, BUT THE CLOSEST SIDEWALKS DON'T START UNTIL KIMBALL, MEANING PEOPLE OF ALL AGES, HAVE TO SHARE THE ROADS WITH A LOT OF CARS AND WITH MANY STREETS HAVING STEEP OPEN DRAINAGE DITCHES, MAKING STEPPING AWAY FROM A FAST MOVING VEHICLE A DANGEROUS PROSPECT.

I WAS HAPPY TO SEE THE RECENT IMPROVEMENTS COMING TO OUR SIDE OF KIMBALL ROAD UNTIL I REALIZED THAT ONE OF THE MOST POPULAR LEGS OF MANY CYCLING ROUTES HAD NO CONCESSIONS MADE FOR BICYCLE TRAFFIC.

MANY PEOPLE DON'T THINK BICYCLE OR MANY PEOPLE WHO DON'T RIDE THINK BICYCLES BELONG ON THE SIDEWALKS.

BUT YOU MAY BE AWARE THAT THE SIDEWALKS ARE NOT SAFE FOR PEDESTRIANS OR ARE NOT SAFE FOR PEDESTRIANS OR CYCLISTS WHEN CYCLISTS RIDE THERE.

SO WE'RE CONFRONTED BY UNINFORMED CAR DRIVERS ON A REGULAR BASIS, OFTEN WITH A DANGEROUS DEGREE OF ANIMOSITY.

I'M HERE TODAY BECAUSE I UNDERSTAND THERE IS A PLAN IN THE WORKS TO IMPROVE KIMBALL ROAD BETWEEN LAKEVIEW AND LAKE RIDGE DRIVE.

IN AN EFFORT TO AVOID THE SAME RESULT.

I WOULD LIKE TO ASK THAT CONSIDERATION BE GIVEN TO SAFE ACCESS TO THE SHANE WILBANKS TRAIL AS PART OF THIS PLAN.

AS IT STANDS, THE NORTH ENTRANCE OF THE TRAIL IS AT THE BOTTOM OF A STEEP HILL ON SNAKY, MAKING IT ALMOST BLIND TO CAR DRIVERS.

THE ENTRANCE TO THE TRAIL IS IMMEDIATELY AFTER THE TURN INTO THIS BLIND AREA, MAKING IT DIFFICULT FOR CYCLISTS TO SAFELY SCOPE THE TURN FOR CARS, WILDLIFE AND OTHER OBSTACLES.

IF THE MULTI-USE TRAILHEAD CAN BE RELOCATED INTO THE NEIGHBORHOOD, MAYBE NEAR FOREST HILL AS PART OF THE PROJECT, IT WOULD MAKE A GREAT START TO UPDATING OUTDOOR ACCESSIBILITY TO ALL RESIDENTS OF OLDER, ESTABLISHED NEIGHBORHOODS LIKE OURS AND SUPPORTING OUR LONGTIME TAX PAYERS AND VOTERS.

THANK YOU. THANK YOU.

ANYONE ELSE? NO, SIR.

OKAY, THAT COMPLETES CITIZEN COMMENTS THEN.

NEXT, WE'LL CONSIDER THE MAYOR'S APPOINTMENT OF COUNCIL LIAISONS TO THE CITY BOARDS AND COMMISSIONS.

[4. Consider the Mayor’s appointments of Council Liaisons to the City’s Boards and Commissions and to the Council Committees, and take any necessary action.]

AS YOU CAN SEE, I MADE A FEW CHANGES THIS YEAR.

THE PURPOSE OF THE LIAISONS IS TO GIVE THE BOARD SOME INPUT OF WHAT THE ATTITUDE AND THE PHILOSOPHY OF THE COUNCIL IS AND TO GIVE THE MEMBERS OF THE COUNCIL AN EXPOSURE TO THE VARIOUS DEPARTMENTS AND THE BUSINESS OF THE CITY.

WE'VE MADE CHANGES WHEN WE'VE HAD NEW MEMBERS OF THE COUNCIL AND WE HAVEN'T HAD THAT IN SOME TIME.

SO I'VE MADE A FEW CHANGES THIS YEAR.

I THINK MORE CHANGES ARE IN ORDER IN THE YEARS TO COME.

I KNOW SOME PEOPLE WORK VERY HARD AS THE LIAISONS AND THEY REALLY ENJOY THE AREAS OF WORK THAT THEY GET INVOLVED WITH, BUT IF YOU DON'T MAKE A CHANGE PERIODICALLY, THEN IT DEFEATS, I THINK, THE PURPOSE OF THE LIAISONS AND IN MY OPINION THEY SHOULD JUST BE ELIMINATED.

THERE ARE A LOT OF WORK INVOLVED AND IF WE'RE NOT GOING TO LET THEM WORK PROPERLY, IF WE'RE GOING TO GET PEOPLE THAT BECOME POSSESSIVE OF A DEPARTMENT AND YOU HAVE VARIOUS ATTITUDES AND OPINIONS OF VARIOUS MEMBERS OF THE COUNCIL, AND IT'S IMPORTANT THAT ALL AREAS OF THE GOVERNMENT GET EXPOSED TO THE DIFFERENT PHILOSOPHIES, I THINK.

SO NEXT YEAR, RATHER, THERE'S A NEW MEMBER OF THE COUNCIL AND I THINK YOU NEED TO BE THINKING ABOUT IT.

WE NEED TO MAYBE ROTATE SOME OF THESE EVERY YEAR SO IT WORKS BETTER FOR EVERYONE.

I DON'T THINK THERE'S ANY ACTION OF THE COUNCIL NECESSARY, IS THERE? IS ANYBODY HAVE ANY QUESTIONS ABOUT MY APPOINTMENTS? I'VE TALKED TO EVERYONE.

I THINK. IT'S A QUESTION OF BEING FAIR AND BEING EFFECTIVE AND FOR THE CITY AND GETTING THE MOST BENEFIT OUT OF ALL OF YOUR MANY HOURS THAT YOU SPEND.

THE PUBLIC DON'T SEE HOW MUCH TIME YOU SPEND ON THESE LIAISONS.

IT'S A LOT OF WORK.

AND SO WE APPRECIATE YOUR EFFORT AND HOPEFULLY EVERYBODY UNDERSTANDS THE PURPOSE OF OF MAKING SOME ROTATIONS THIS YEAR NOT TO PUNISH ANYBODY OR TO CRITICIZE ANYBODY FOR NOT DOING A GOOD JOB.

[00:10:02]

SO DOES ANYBODY HAVE ANY QUESTIONS? NO, SIR. ALL RIGHT, THEN.

LET IT BE A PART OF THE RECORD THE APPOINTMENTS FOR THIS YEAR.

THE MAJOR CHANGES WERE AND THE CONVENTION VISITORS BUREAU, THE PLANNING ZONING COMMISSION, AND IN THE SCHOOL LIAISON AND THE UTILITY COMMITTEE AND THE THE ALTERNATES OF SOME OF THE OTHER COMMITTEES TO BALANCE OUT.

EVERYBODY HAS A PRETTY EQUAL NUMBER 7 OR 8 LIAISONS FOR EACH MEMBER OF THE COUNCIL.

THAT'S A PRETTY HEAVY LOAD.

I APPRECIATE YOUR WORK IN THAT AREA.

NEXT, THEN WE'LL CONSIDER AN AGREEMENT FOR THE PURCHASE OF THE EXPANSION OF LASERFICHE SERVICES WITH MCCI LLC AND TAKE ANY

[5. Consider an agreement for the purchase of the expansion of Laserfiche services with MCCI, LLC, and take any necessary action.]

ALBERT.

GOOD EVENING, MAYOR AND COUNCIL.

THANK YOU FOR JOINING ME TO DISCUSS THE LASERFICHE EXPANSION FOR THE CITY OF GRAPEVINE.

SO AS YOU'RE AWARE, THE LASERFICHE SYSTEM HAS BEEN A PRETTY BIG PART OF HOW WE RUN OUR BUSINESS HERE AT THE CITY.

IT'S BEEN A REALLY INTEGRAL PART OF JUST ALL OF THE FUNCTIONS IN VARIOUS DEPARTMENTS.

AND EACH YEAR AS PART OF OUR MAINTENANCE AGREEMENT, MCCI WHO IS OUR LASERFICHE BUSINESS PARTNER, PERFORMS A HEALTH CHECK JUST TO KIND OF LET US SEE HOW WE'RE DOING WITH THE SYSTEM AND HOW IT'S PERFORMING.

OF ALL OF THE WEB APPLICATIONS HERE AT THE CITY, LASERFICHE IS THE MOST USED AND THE LARGEST CONSUMER OF OUR SERVER RESOURCES.

BASED ON OUR CURRENT STATE IT HAS BEEN ADVISED THAT AN EXPANSION OR UPGRADE TO THE SYSTEM IS NECESSARY.

SO THE ASSESSMENT WAS CONDUCTED FROM JANUARY TO APRIL THIS YEAR, AND IT'S BEEN DETERMINED THAT WE ARE NEARING OUR PERFORMANCE THRESHOLDS AS WELL AS NEARING CAPACITY FOR STORAGE.

NOW, AS THIS IS A CLOUD HOSTED SUBSCRIPTION SERVICE, THERE ARE LIMITATIONS ON THE AMOUNT OF STORAGE AND CPU THAT WE ARE ALLOTTED FROM MCCI, WHO IS THE CUSTODIAN OF THAT CLOUD ENVIRONMENT.

SO TO PREVENT ANY FUTURE PERFORMANCE SLOWDOWNS OR SPACE SHORTAGES, IT'S ADVISED THAT WE MOVE SOME OF THE APPLICATION PROCESSING TO A SEPARATE SERVER.

AND TO DO THIS THERE WILL NEED TO BE A FEW MODIFICATIONS TO OUR ENVIRONMENT FOR THIS EXPANSION.

SO THE RECOMMENDATION IS TO ADD AN ADDITIONAL SERVER TO PERFORM THESE APPLICATION PROCESSES.

AND IT'S PREDICTED THAT BASED ON OUR INCREASED USAGE, THERE WILL BE ABOUT 16 TO 21 MONTHS BEFORE WE START TO EXPERIENCE STORAGE ISSUES AS WELL AS DECREASED FUNCTIONALITY.

SO WHAT DOES THAT MEAN? WELL, CURRENTLY SOME USERS ARE ALREADY EXPERIENCING SOME SYSTEM SLOWDOWNS AS WELL AS WORKFLOW PROCESSES GETTING HUNG UP DURING THE DAY BECAUSE THE SYSTEM IS STRESSED.

THE NEW BUSINESS ITEM TONIGHT INCLUDES THE PROFESSIONAL SERVICES COSTS AS WELL AS THE INCREASE IN THE MAINTENANCE.

AND WE WILL COME BACK AT A LATER DATE WITH A FIGURE FOR THE SERVER CONFIGURATION ITSELF.

SO THIS ITEM IS TO APPROVE THE EXPANSION AS WELL AS THE PROFESSIONAL SERVICES AND MAINTENANCE COSTS THAT ARE ASSOCIATED WITH THAT EXPANSION.

AND WITH THAT, I'LL ANSWER ANY QUESTIONS.

SO THE SECOND SERVER THAT WE'RE NEEDING, IS THAT ALSO A CLOUD BASED SERVER? YES. AND THEN DOES THAT SAME COMPANY DO ALL THE BACKUPS AND THE UPGRADES AND MAINTENANCE AND STUFF LIKE THAT? YES. SO BASICALLY THERE'S ADDING ADDITIONAL SPACE, ADDITIONAL SERVER FUNCTIONALITY TO THE EXISTING ENVIRONMENT.

OKAY. I JUST DIDN'T KNOW IT WAS A THIRD PARTY DOING THE BACKUPS OR ALL ALL ONE STOP SHOPPING THEN? YES, IT IS. IT'S ALL A ONE STOP SHOP.

THEY TAKE CARE OF ALL OF THE UPDATES, SECURITY, PATCHING, ALL OF THAT.

GOOD. ALL RIGHT. THANK YOU.

FROM A PERSON WHO DOESN'T REALLY UNDERSTAND WHAT THE CLOUD IS AND WHERE IT IS AND HOW THAT REALLY WORKS.

WHAT IS THE WHAT IS THE OVERSIGHT OF THE CLOUD? I MEAN, HOW DO WE HOW DO WE KNOW THAT OUR INFORMATION IS SAFE? HOW DO WE UNDERSTAND HOW IT'S STORED, HOW WHO OVERSEES THAT? SO IN THE PROCUREMENT PROCESS, THERE'S A STATEMENT OF WORK THAT'S PUT TOGETHER BY THE VENDOR AND THEN REVIEWED BY CITY STAFF.

SO THE IT TEAM, ALL THREE DIVISIONS OF IT, INCLUDING INFRASTRUCTURE, CUSTOMER SERVICE, PROJECT MANAGEMENT AND GIS, WE ALL SIT DOWN AND MAKE SURE THAT EACH DIVISION'S NEEDS ARE BEING MET IN TERMS OF WHAT THE VENDOR PROVIDES, WE THEN MAKE SURE THAT ALL OF THOSE REQUIREMENTS

[00:15:02]

SO WE MAKE SURE ALL OF THAT IS DONE BEFORE THE APPLICATION IS EVEN DEPLOYED.

WE MAKE SURE ALL OF THOSE THINGS ARE IRONED OUT.

OKAY. BASICALLY, THE CLOUD IS BASICALLY USING SOMEBODY ELSE'S SERVER.

SO INSTEAD OF A SERVER HERE IN GRAPEVINE THAT WE'RE MAINTAINING AND BACKING UP, WE HAVE SOMEBODY THAT IS PROBABLY DOING THAT FULL TIME AND HAS THAT HOUSE IN A MORE SECURE FACILITY AND DOES THE BACKUPS AND HAS THE ENVIRONMENT TO SUPPORT IT ON A ON A BROADER PROCESS BECAUSE THEY'RE DOING IT FOR MULTIPLE CUSTOMERS ALL AT ONCE.

THAT SOUNDS WONDERFUL, BUT HAS ANYBODY EVER SEEN IT? WELL, IT LOOKS JUST LIKE A SERVER.

IT'LL JUST BE IN IN ANOTHER BUILDING.

IT'LL BE, YOU KNOW, WE'LL JUST DIAL INTO IT REMOTELY.

AND IT'S A VIRTUAL SERVER IN A LOT OF CASES.

THEY'RE NOT NECESSARILY PHYSICAL SERVERS.

YOU KNOW, I PAY EXTRA FOR THE CLOUD ALL THE TIME AND I NEVER KNOW WHERE IT IS.

BUT THERE YOU GO.

I HOPE IT ALL WORKS.

IT SEEMS TO BE WORKING GREAT. IT'S JUST THAT WE NEED A LITTLE BIT MORE TO BE ABLE TO ACCOMMODATE US.

YEAH. OKAY.

ANY OTHER QUESTIONS? WELL, IT SOUNDS LIKE SOMETHING WE NEED.

I WOULD MOVE THAT WE APPROVE IT.

SECOND. WE HAVE A MOTION AND A SECOND.

ALL IN FAVOR? ALL OPPOSED. THE MOTION CARRIES.

THANK YOU. THANK YOU.

THIS BRINGS US TO THE CONSENT AGENDA ITEMS 6 THROUGH 24 NOT SCHEDULED FOR ANY COUNCIL DEBATE.

[CONSENT AGENDA]

DO WE HAVE ANY REQUEST? HAVING HEARD NONE, THEN 6 THROUGH 24 IS A CONSENT.

A MOTION IS IN ORDER.

I MOVE THE APPROVAL OF CONSENT.

EXCUSE ME? A CONSENT AGENDA ITEM 6 THROUGH 24.

SECOND. ALL IN FAVOR? ALL OPPOSED. MOTION CARRIES.

CONSENT IS APPROVED.

AND THAT COMPLETES OUR AGENDA.

THANK YOU FOR BEING WITH US.

MOTION TO ADJOURN IS IN ORDER.

MOVE WE ADJOURN.

SECOND. ALL IN FAVOR.

ALL OPPOSED. COUNCIL STANDS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.