EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551. 072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551. 087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7: 30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter
JOINT WORKSHOP City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss land use study efforts and multi -family use in future developments.
JOINT PUBLIC HEARING Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Hamilton Custom Homes requesting a replat of a portion of Lot 3, Block 7, W.C. Lucas Addition and a portion of Lot 4, Block 7, W.C. Lucas Addition. The subject property is located at 1227 Hilltop Drive and is zoned " R- 7. 5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business.
CITIZEN COMMENTS Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments.
CITY COUNCIL PUBLIC HEARING City Council to conduct a public hearing relative to the Fiscal Year 2016-2017 operating budget. Public Notice: The City Council will consider adoption of the proposed FY2016- 2017 operating budget and tax rate of $0.289271 on Tuesday, September 6, 2016 at 7:30 p.m. in the Council Chambers, 200 South Main Street.
NEW BUSINESS Consider ratifying Staff's approval of Phase 1 of the Engineering Services Contract with Pacheco Koch Consulting Engineers, Inc., awarding Phase 2 of the Engineering Service Contract to Pacheco Koch Consulting Engineers, Inc. for Dooley Street/Dove Loop Sanitary Sewer Relocation and an ordinance appropriating funds to the Fiscal Year 2015-2016 Capital Improvement Plan and take any necessary action.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action.
Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider resolutions authorizing and ratifying the emergency purchases of replacement servers, switches, and camera recording storage for the IT Department that were procured from Parity Consultants and Netsync Network Solutions; and an ordinance appropriating $ 80,000 from the General Fund Unappropriated Fund Balance. City Manager recommends approval. 9. Consider a resolution authorizing the purchase of traffic control switches from Netsync Network Solutions through an annual contract established by the State of Texas Department of Information Resources ( DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider the award of an informal request for quote for carpet replacement at the Lancaster and Palace Theaters from Corporate Floors, Inc. Convention and Visitors Bureau Executive Director recommends approval. 11. Consider the award of an informal request for quote for a light board and lighting at the Palace Arts Center from Dallas Sound and Lighting. Convention and Visitors Bureau Executive Director recommends approval. 12. Consider the award of an informal request for quote for a Christie projector at the Palace Arts Center from Affordable Audio Visual. Convention and Visitors Bureau Executive Director recommends approval, 13. Consider a resolution authorizing and ratifying the emergency purchase of air conditioner units for the Palace Arts Center from Coventry and Gattis. Convention and Visitors Bureau Executive Director recommends approval. 14. Consider award of an annual contract with Munich Re for stop loss insurance. Chief Financial Officer recommends approval. 15. Consider a resolution authorizing the purchase of fifty-four picnic pavilions from USA Shade through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director recommends approval. 16. Consider a resolution authorizing the purchase of playgrounds from Miracle webuildfun, inc. in the current fiscal year and the PlayWell Group, Inc. in the next fiscal year through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director recommends approval. 17. Consider a resolution authorizing the purchase of epoxy flooring services for the Oak Grove Balifield facilities from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative ( BuyBoard). Public Works Director recommends approval. 18. Consider an annual Interlocal Agreement with the City of Fort Worth for continued participation in their Environmental Collection Center and Household Hazardous Waste Program. Public Works Director recommends approval. 19. Consider an amendment to the Wastewater Treatment Plant Engineering Design Services contract with Gupta and Associates, Inc. and an ordinance appropriating funds for the design services contract amendment and construction funding, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director recommends approval. 20. Consider Change Order No. 1 with Sabre Development Corporation for the Water and Sanitary Sewer Improvement Project and an ordinance appropriating funds, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director recommends approval. 21. Consider an ordinance abandoning 263 square feet of North Main Street right-ofway at Banyan Drive. Public Works Director recommends approval. 22. Consider the minutes of the August 2, 2016 Regular City Council meeting and the August 4, 2016 City Council Workshop. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551. 001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT
EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551. 072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551. 087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7: 30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter
JOINT WORKSHOP City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss land use study efforts and multi -family use in future developments.
JOINT PUBLIC HEARING Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Hamilton Custom Homes requesting a replat of a portion of Lot 3, Block 7, W.C. Lucas Addition and a portion of Lot 4, Block 7, W.C. Lucas Addition. The subject property is located at 1227 Hilltop Drive and is zoned " R- 7. 5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business.
CITIZEN COMMENTS Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments.
CITY COUNCIL PUBLIC HEARING City Council to conduct a public hearing relative to the Fiscal Year 2016-2017 operating budget. Public Notice: The City Council will consider adoption of the proposed FY2016- 2017 operating budget and tax rate of $0.289271 on Tuesday, September 6, 2016 at 7:30 p.m. in the Council Chambers, 200 South Main Street.
NEW BUSINESS Consider ratifying Staff's approval of Phase 1 of the Engineering Services Contract with Pacheco Koch Consulting Engineers, Inc., awarding Phase 2 of the Engineering Service Contract to Pacheco Koch Consulting Engineers, Inc. for Dooley Street/Dove Loop Sanitary Sewer Relocation and an ordinance appropriating funds to the Fiscal Year 2015-2016 Capital Improvement Plan and take any necessary action.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action.
Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider resolutions authorizing and ratifying the emergency purchases of replacement servers, switches, and camera recording storage for the IT Department that were procured from Parity Consultants and Netsync Network Solutions; and an ordinance appropriating $ 80,000 from the General Fund Unappropriated Fund Balance. City Manager recommends approval. 9. Consider a resolution authorizing the purchase of traffic control switches from Netsync Network Solutions through an annual contract established by the State of Texas Department of Information Resources ( DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider the award of an informal request for quote for carpet replacement at the Lancaster and Palace Theaters from Corporate Floors, Inc. Convention and Visitors Bureau Executive Director recommends approval. 11. Consider the award of an informal request for quote for a light board and lighting at the Palace Arts Center from Dallas Sound and Lighting. Convention and Visitors Bureau Executive Director recommends approval. 12. Consider the award of an informal request for quote for a Christie projector at the Palace Arts Center from Affordable Audio Visual. Convention and Visitors Bureau Executive Director recommends approval, 13. Consider a resolution authorizing and ratifying the emergency purchase of air conditioner units for the Palace Arts Center from Coventry and Gattis. Convention and Visitors Bureau Executive Director recommends approval. 14. Consider award of an annual contract with Munich Re for stop loss insurance. Chief Financial Officer recommends approval. 15. Consider a resolution authorizing the purchase of fifty-four picnic pavilions from USA Shade through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director recommends approval. 16. Consider a resolution authorizing the purchase of playgrounds from Miracle webuildfun, inc. in the current fiscal year and the PlayWell Group, Inc. in the next fiscal year through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director recommends approval. 17. Consider a resolution authorizing the purchase of epoxy flooring services for the Oak Grove Balifield facilities from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative ( BuyBoard). Public Works Director recommends approval. 18. Consider an annual Interlocal Agreement with the City of Fort Worth for continued participation in their Environmental Collection Center and Household Hazardous Waste Program. Public Works Director recommends approval. 19. Consider an amendment to the Wastewater Treatment Plant Engineering Design Services contract with Gupta and Associates, Inc. and an ordinance appropriating funds for the design services contract amendment and construction funding, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director recommends approval. 20. Consider Change Order No. 1 with Sabre Development Corporation for the Water and Sanitary Sewer Improvement Project and an ordinance appropriating funds, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director recommends approval. 21. Consider an ordinance abandoning 263 square feet of North Main Street right-ofway at Banyan Drive. Public Works Director recommends approval. 22. Consider the minutes of the August 2, 2016 Regular City Council meeting and the August 4, 2016 City Council Workshop. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551. 001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT