1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Dennis Luers
There were no Joint Public Hearing submittais for this meeting. Following the Pledge of Allegiance, the Planning and Zoning Commission will recess to the Planning and Zoning Commission Conference Room to consider published business. City Council to remain in session in the Council Chambers to consider published business.
CITY COUNCIL PUBLIC HEARING Conduct a public hearing and consider an ordinance expanding the boundaries and extending the term of Tax Increment Reinvestment Zone Number One and take any necessary action.
CITIZEN COMMENTS Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS Shonda Schaefer, GRACE Executive Director, to present annual update of GRACE.
NEW BUSINESS Consider an Interlocal Agreement with the Town of Flower Mound for the development of a fifty acre tract, of which approximately ten acres lies within the Town of Flower Mound and forty acres lies within the City of Grapevine, and take any necessary action.
Consider the award of RFB 435-2015 to MDI Inc. General Contractors for the Library Expansion in the construction cost not to exceed $490,000 and a remainder of $24,500.00 to serve as a contingency of 5% for a total of $514,500, adopting an ordinance appropriating funds from the Special Revenue Fund to the Capital Project Quality of Life Fund, and take any necessary action.
Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider a one-year extension (to expire March 18, 2016) of Conditional Use Permit CU14-07 approved March 18, 2014 that granted a conditional use permit to amend the site plan approved by Ordinance No. 2013-58, as amended, for a planned commercial center with an indoor shooting range and office space. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. Development Services Director recommends approval. 9. Consider renewal of an annual contract for utility bill printing, mailing and offset printing services with DataPros through an Interlocal Cooperative Agreement with the City of Piano, Texas. Chief Financial Officer recommends approval. 10. Consider an informal request for quote for an annual contract with optional renewals for emergency medical continuing education with BEST EMS. Fire Chief recommends approval. 11. Consider a resolution authorizing the purchase of Getac tablet computers from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Fire Chief recommends approval. 12. Consider renewal of an annual sole source contract with Taser International for digital evidence management services for the Police Department. Police Chief recommends approval. 13. Consider a resolution authorizing the purchase of portable radios from Motorola Solutions through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Police Chief recommends approval. 14. Consider a resolution authorizing the purchase of ballfield sand groomer from Professional Turf Products through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 15. Consider a resolution authorizing the purchase of a truck with sewer jetter from Rush Truck Center through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 16. Consider renewal of annual contracts for hot mix asphalt with The Lane Construction Corporation, Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt. Public Works Director recommends approval. 17. Consider an Interlocal Agreement with the City of Colleyville for traffic signal maintenance along State Highway 26 at John McCain Road and Longwood Drive. Public Works Director recommends approval. 18. Consider an Engineering Services Contract with Freese and Nichols for engineering support in the permit renewal process with the Texas Commission on Environmental Quality (TCEQ). Public Works Director recommends approval. 19. Consider an Engineering Design Services Contract with Gupta & Associates, Inc. for the design of electrical improvements and repairs of the Wastewater Treatment Plant and adopting an ordinance appropriating funds for the contract award that includes 10% contingency to the FY 2015 - 2016 Capital Improvements Plan. Public Works Director recommends approval. 20. Consider the minutes of the December 1, 2015 Regular City Council meeting. City Secretary recommends approval.
Consider award of annual contract with Hallmark Specialty Insurance Company and Lloyds of London for flood insurance coverage. Chief Financial Officer recommends approval.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS Conditional Use Permit CU15-42 (Andy's Frozen Custard) - Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Dunaway Associates, and subsequent ordinance, if applicable. The applicant is requesting a conditional use permit to amend the previously approved site plan of CU12-10 (Ordinance No. 2012-17) for a planned commercial center, specifically to allow for a drive-through and outside seating in conjunction with a restaurant. The property is located at 1135 William D. Tate Avenue and is zoned "CC" Community Commercial District. The Pubfic Hearing was held and closed at the October 20, 2015 Joint City Council and Planning and Zoning Commission meeting. The Planning and Zoning Commission tabled this item at their October 20, 2015 meeting. ADJOURNMENT
1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Dennis Luers
There were no Joint Public Hearing submittais for this meeting. Following the Pledge of Allegiance, the Planning and Zoning Commission will recess to the Planning and Zoning Commission Conference Room to consider published business. City Council to remain in session in the Council Chambers to consider published business.
CITY COUNCIL PUBLIC HEARING Conduct a public hearing and consider an ordinance expanding the boundaries and extending the term of Tax Increment Reinvestment Zone Number One and take any necessary action.
CITIZEN COMMENTS Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS Shonda Schaefer, GRACE Executive Director, to present annual update of GRACE.
NEW BUSINESS Consider an Interlocal Agreement with the Town of Flower Mound for the development of a fifty acre tract, of which approximately ten acres lies within the Town of Flower Mound and forty acres lies within the City of Grapevine, and take any necessary action.
Consider the award of RFB 435-2015 to MDI Inc. General Contractors for the Library Expansion in the construction cost not to exceed $490,000 and a remainder of $24,500.00 to serve as a contingency of 5% for a total of $514,500, adopting an ordinance appropriating funds from the Special Revenue Fund to the Capital Project Quality of Life Fund, and take any necessary action.
Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider a one-year extension (to expire March 18, 2016) of Conditional Use Permit CU14-07 approved March 18, 2014 that granted a conditional use permit to amend the site plan approved by Ordinance No. 2013-58, as amended, for a planned commercial center with an indoor shooting range and office space. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. Development Services Director recommends approval. 9. Consider renewal of an annual contract for utility bill printing, mailing and offset printing services with DataPros through an Interlocal Cooperative Agreement with the City of Piano, Texas. Chief Financial Officer recommends approval. 10. Consider an informal request for quote for an annual contract with optional renewals for emergency medical continuing education with BEST EMS. Fire Chief recommends approval. 11. Consider a resolution authorizing the purchase of Getac tablet computers from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Fire Chief recommends approval. 12. Consider renewal of an annual sole source contract with Taser International for digital evidence management services for the Police Department. Police Chief recommends approval. 13. Consider a resolution authorizing the purchase of portable radios from Motorola Solutions through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Police Chief recommends approval. 14. Consider a resolution authorizing the purchase of ballfield sand groomer from Professional Turf Products through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 15. Consider a resolution authorizing the purchase of a truck with sewer jetter from Rush Truck Center through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 16. Consider renewal of annual contracts for hot mix asphalt with The Lane Construction Corporation, Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt. Public Works Director recommends approval. 17. Consider an Interlocal Agreement with the City of Colleyville for traffic signal maintenance along State Highway 26 at John McCain Road and Longwood Drive. Public Works Director recommends approval. 18. Consider an Engineering Services Contract with Freese and Nichols for engineering support in the permit renewal process with the Texas Commission on Environmental Quality (TCEQ). Public Works Director recommends approval. 19. Consider an Engineering Design Services Contract with Gupta & Associates, Inc. for the design of electrical improvements and repairs of the Wastewater Treatment Plant and adopting an ordinance appropriating funds for the contract award that includes 10% contingency to the FY 2015 - 2016 Capital Improvements Plan. Public Works Director recommends approval. 20. Consider the minutes of the December 1, 2015 Regular City Council meeting. City Secretary recommends approval.
Consider award of annual contract with Hallmark Specialty Insurance Company and Lloyds of London for flood insurance coverage. Chief Financial Officer recommends approval.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS Conditional Use Permit CU15-42 (Andy's Frozen Custard) - Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Dunaway Associates, and subsequent ordinance, if applicable. The applicant is requesting a conditional use permit to amend the previously approved site plan of CU12-10 (Ordinance No. 2012-17) for a planned commercial center, specifically to allow for a drive-through and outside seating in conjunction with a restaurant. The property is located at 1135 William D. Tate Avenue and is zoned "CC" Community Commercial District. The Pubfic Hearing was held and closed at the October 20, 2015 Joint City Council and Planning and Zoning Commission meeting. The Planning and Zoning Commission tabled this item at their October 20, 2015 meeting. ADJOURNMENT